Legal Assistant

Job Summary

We are seeking a highly organized and professional Legal Assistant to support a law firm in New York City. This role is ideal for someone who enjoys client interaction while also playing a key role in litigation support and office operations.

This position is a hybrid of front desk and legal administrative responsibilities:

• Legal/Admin: Support attorneys with litigation case tracking, court filings, and overall administrative coordination.
• Reception: Serve as the first point of contact for clients and visitors, manage calls, and maintain a professional front office environment.

Key Responsibilities

• Greet clients and visitors in a professional and welcoming manner
• Answer and manage multi-line phone systems, directing calls appropriately
• Handle incoming/outgoing mail and maintain front lobby organization
• Open, close, and maintain electronic and physical case files
• Track litigation matters and assist attorneys with case organization
• Manage attorney calendars, including scheduling hearings, depositions, and meetings
• Coordinate conference rooms and internal scheduling needs
• File legal documents in state and federal courts, including e-filing
• Serve as a liaison between clients, witnesses, and attorneys
• Maintain clear, professional communication across all interactions

Qualifications

• 1–3 years of experience in a law firm preferred
• Familiarity with legal terminology and court procedures
• Proficient in Microsoft Office Suite (Word, Outlook, Excel)
• Experience with case management systems (e.g., Clio, TimeMatters) preferred