What are the responsibilities and job description for the Legal Practice Assistant position at CF Legal Recruiting and Staffing?
A top international law firm is seeking a Practice Assistant in their New York office to support a dynamic group of attorneys.
This role offers an exciting opportunity for enthusiastic individuals with strong administrative experience whether you are transitioning into the legal field or bringing transferable skills from other industries to contribute, grow, and thrive in a high performing, client focused environment.
As a Practice Assistant, you will play a key role in ensuring the smooth day-to-day management of attorney workflows. You’ll serve as a trusted administrative resource, assisting with document preparation, client communications, and coordination of legal support tasks that keep our legal teams operating at the highest level.
In this role, you will:
- Prepare, format, revise, and finalize a variety of legal documents, correspondence, spreadsheets, and presentations using Microsoft Office and document management tools.
- Handle administrative tasks such as processing conflict checks, submitting expense reports, managing attorney time entries, scheduling meetings, and travel, and maintaining calendars.
- Conduct research, coordinate conference calls, and support document filing through the Firm’s systems.
- Foster strong working relationships across teams, collaborating with departments like Accounting, General Services, and Reprographics to ensure seamless support.
- Maintain paper and electronic files in compliance with firm policies, ensuring information is accurate and accessible.
- Anticipate attorney and team needs, proactively offering support to help achieve client service excellence.
What You’ll Bring
We’re looking for a motivated, service-minded professional who thrives in a collaborative, fast-paced environment and brings:
- A minimum of 5 years of legal administrative support experience; litigation experience considered a plus.
- Strong proficiency in Microsoft Word, Outlook, and basic Excel; familiarity with Adobe Acrobat and PowerPoint is a plus.
- Excellent attention to detail, organization, and time management skills.
- A client service mindset with strong communication skills—both written and verbal.
- A professional, flexible, and positive approach to working with colleagues and clients, while adhering to firm policies and in-office schedule.
