What are the responsibilities and job description for the Law Firm E-Billing Coordinator position at CF Legal Recruiting and Staffing?
A top national law firm is seeking an E-Billing Coordinator for either their NYC or Northern NJ office. Great opportunity for someone with prior E-Billing experience in a law firm to take the next step in their career.
What You Will Do:
Under the direction of the E-Billing Manager, the E-Billing Coordinator supports the E-Billing team by ensuring accurate and timely submission of client invoices in compliance with firm and client-specific policies. This role collaborates closely with Partners, Billers, and the Collections team and requires attention to detail, strong communication skills, and a working knowledge of electronic billing platforms and client billing guidelines.
Essential Job Requirements:
- Support daily e-billing operations and tasks
- Retrieve and enter Matter ID Numbers into the billing system
- Submit and maintain timekeeper rates on various e-billing platforms
- Accurately and promptly submit invoices via platforms such as BillBlast, Legal Tracker, CounselLink, TyMetrix360, etc.
- Obtain and provide required disbursement documentation
- Monitor and update the status of e-billing invoices regularly
- Assist in identifying and resolving outstanding and rejected e-bills
- Coordinate with attorneys, clients, staff to meet e-billing requirements
- Escalate issues to management promptly as needed
- Maintain internal records of e-billing clients and compliance details
- Respond to partner and client inquiries related to e-billing
Other
- Work closely with the Director of Revenue, Billing Managers, Billing Team and Collections Team
- Assist with special projects and other e-billing tasks as assigned
Skills, Knowledge, and Abilities:
- Some experience is helpful, but we’re open to training the right candidate
- Bachelor’s degree in accounting, Finance or Business preferred
- Proficiency in Microsoft Word, Excel and Outlook
- Experience with e-billing platforms and accounting systems (Aderant preferred) is a plus
- Familiarity with UTBMS codes, timekeeper rate structures, and billing compliance is preferred.
- Strong analytical and problem-solving skills
- Excellent attention to detail, organization and follow-through
- Ability to manage multiple tasks and deadlines in a fast-paced, high-volume environment to meet deadlines and daily requirements
- Strong interpersonal and communication skills
- Client service-oriented for both internal and external contacts.
- Eagerness to learn and contribute to process improvement
- Flexibility to manage workload during peak billing cycles; ability to work overtime as needed
