What are the responsibilities and job description for the Executive Assistant position at ebs Recruiters?
Founded in 2003, ebs Recruiters is built on a foundation of family values and a passion for finding great opportunities for amazing individuals. With over 3,000 talented professionals successfully placed, we are dedicated to making dreams a reality. Networking is at the core of what we do, connecting candidates with their ideal roles and providing top-notch services to our clients.
Today, our leadership team boasts over 100 years of collective experience in technical recruitment. Their extensive expertise brings a unique blend of business acumen and interpersonal skills to every interaction. When you partner with ebs Recruiters, you can rely on us to offer continuity, expertise, and a dedicated contact for all your recruitment needs. We recruit a perfect fit, every time.
Executive Assistant
*Candidates must be in commuting distance to downtown St. Louis, MO*
Position Summary: The Executive Assistant serves as a trusted assistant and provides high-level administrative support to the Senior Pastor of the organization. This role requires professionalism, discretion, and a commitment to maintaining complete confidentiality. The Executive Assistant acts as a caring point of contact, interfacing warmly and effectively with all members of the community.
Essential Duties and Responsibilities
- Provide comprehensive administrative support to the Senior Pastor, including correspondence, reports, document management, and general office tasks.
- Assist with preparation of materials for weekly services, programs, and special events.
- Coordinate hospitality needs, including meals, accommodations, logistics, and support for meetings, events, and guests hosted by the Senior Pastor.
- Manage daily and long-term scheduling for the Senior Pastor's office, including calendars, travel arrangements, accommodations, conferences, and related materials.
- Receive and respond to speaking engagement requests, inquiries, and incoming communications.
- Sort, distribute, and file mail and documents, maintaining both paper and electronic records confidentially.
- Monitor and reconcile expenses related to the Senior Pastor's budget; process invoices, reimbursements, and payment documents.
- Oversee credit card documentation, ensuring compliance with policies and reconciling monthly statements.
- Provide consistent, professional customer service and collaborate with staff and volunteers at all levels.
- Perform additional responsibilities as assigned by the Senior Pastor.
Minimum Qualifications
- A clear testimony of faith and a personal, growing relationship with Christian beliefs demonstrated through conduct and character.
- Sound judgment with the ability to maintain confidentiality, demonstrate sensitivity, and provide leadership.
- Ability to develop positive working relationships with diverse individuals and volunteers across varying backgrounds, identities, and skill levels.
- Strong work ethic and a commitment to excellence.
Required Qualifications
- 5 - 7 years of experience in office administration and executive-level support.
- Proficiency in Microsoft Office Suite and comfort with database and software systems.
- Experience in a church or nonprofit environment preferred.
- Flexibility to work occasional evenings and weekends as needed.
- Excellent customer service, interpersonal, verbal, and written communication skills.
- Demonstrates the following core competencies: hospitality, interpersonal skills, attention to detail, initiative, integrity and trust, and spiritual maturity.
