Associate Director of OKA’ Institute

FLSA Status: Exempt

Grade: 14

Position Summary

The Associate Director of The Oka' Institute is responsible for supporting the Executive Director by overseeing internal operations and supervising Institute staff. This position ensures compliance with ECU policies and standard operating procedures (SOPs), manages internal workflows, and oversees the preparation and review of institutional
documentation and reports. The Associate Director also supports collaboration initiatives with partners to advance the Institute’s mission and focus areas. It is a 12-month, part- to full-time position.

Essential Job Duties

In coordination with the Executive Director, the Associate Director will:

• Supervise employees and staff, including task management, scheduling, training, and performance review.
• Ensure implementation of ECU standard operating procedures (SOPs) and compliance with university requirements.
• Review, edit, and approve institutional documentation, reports, and assessments.
• Oversee internal operations, resource tracking, and data management systems.
• Support collaboration initiatives with university, tribal, state, and community partners.
• Assist with budgeting, reporting, and administrative reviews to ensure accountability and efficiency.
• Other duties as assigned by Executive Director of Oka’ Institute or designee.

Omission of specific statement of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position.

Qualifications

• Master’s degree from an accredited institution in Water Policy and Resource Management or a related field such as public administration, management, education, or environmental studies; or an equivalent advanced degree in a related discipline.
• At least three (3) years of experience in operations management, staff supervision, or administration is required.
• Equivalent professional experience may be considered.
• Strong organizational and operations management skills.
• Demonstrated ability to supervise and evaluate employees effectively.
• Strong attention to detail and accuracy in reviewing documentation.
• Ability to manage multiple projects and meet deadlines.
• Strong interpersonal and communication skills, including collaboration with internal and external stakeholders.
• Ability to maintain confidentiality regarding sensitive information.
• Knowledge of water policy and resource management preferred.

Licenses/Certifications

• None

Knowledge, Skills, and Abilities

• Experience implementing SOPs and compliance measures preferred.
• Experience with budgeting, internal audits, or reporting processes preferred
• Excellent leadership abilities with proven experience in staff supervision and development
• Advanced communication skills with ability to effectively coordinate outreach initiatives
• Strategic thinking capabilities with focus on long-term resource development
• Proficient in developing and maintaining professional relationships with stakeholders
• Must have a strong work ethic and lead by example
• Must be a professional, credible and respected representative of the institution internally and in the community
• Demonstrated willingness and ability to act ethically and socially responsible
• Ability to communicate in a courteous manner

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of the job.
Constantly required to remain in a seated position for extended periods
Frequently required to communicate effectively with diverse populations
Frequently required to sit and talk or hear
Regularly performs tasks that involve repetitive wrist and finger movement
Regularly operates a computer and other standard office equipment
Occasionally required to move about the office and similar spaces

Work Environment

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The work environment is primarily a professional office setting with moderate noise levels. The position requires occasional travel, including overnight stays, with potential exposure to various outdoor weather conditions during field activities.

Supervisory Responsibility

This position provides direct supervision to individual contributors and offers continuous performance feedback. The role may also involve active participation in departmental activities to meet schedules and resolve issues as needed.

East Central University, in compliance with all applicable Federal and State laws and regulations, does not discriminate on the basis of race, color, national origin, sex, age, religion, disability, marital status, genetic information, or status as a veteran in any of its policies, practices, or procedures. This includes but is not limited to admission, employment, financial aid, and educational services. The following person has been designated to handle inquiries regarding the non-discrimination policies: Employment Services Director, 1100 E. 14th St., Danley Hall 111, Ada, OK 74820, (580) 559-5260.

Please ensure you have completed the Equal Opportunity Data Form with your application.

Equal Opportunity Data Form.pdf