What are the responsibilities and job description for the Facilities Coordinator position at EAA-Jones Lang Lasalle Limited?
JLL empowers you to shape a brighter way. Our people at JLL and JLL Technologies are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward. POSITION GOALS Responsible in the delivery of services to operate and maintain the property including any designated facilities and administrative duties in accordance with the agreement and requirement with client. Accountable for the successful implementation of Safety, Health and Environmental measures within the site Manage client relationships and stakeholder expectations through proactive communication, responsive service delivery, and consistent follow-up, ensuring a high level of customer satisfaction. DUTIES AND RESPONSIBILITIES Facilities Operation Responsible for the implementation and maintain a program which Identifies major property risks including occupational health and safety, fire safety and environmental. Take preliminary actions/steps to identify, evaluate and recommend control measures for a variety of environmental, health and safety concerns Perform site inspection regularly and prepare report Establish and maintain the escalation and incident reporting. Assist on arranging annual fire evacuation exercise with Building Management Office. Work on own initiative to manage daily administrative tasks on H&S Support Facilities Coordinator duties. Perform any ad hoc duties as assigned by superior when required Administration Operation Assist in preparation of all kind of administration report Support on KP Planning (FM site budgeting) Assist and coordinate for MAC (Move, Add and Changes) Projects Raise purchasing requests mainly for marketing and logistics charges . Support Managing Director of Beauty Care unit e.g. T&E claims, travel booking Meeting Room, Event, and Hospitality Management Plan and execute internal annual events with support from HCB committee members, and Admin team. Conduct daily checks of meeting rooms, enclosed room, and office spaces for cleanliness and readiness. Manage the meeting room booking system, including reservations, confirmations, amendments, and cancellations. Set up and reset meeting, training, or conference rooms per booking requirements, including AV/VC and catering needs. Prepare and serve catering for meetings and events, and coordinate with vendors for large functions or special requests. Supervise event setup, coordination, and breakdown, including risk assessments and technology assistance. Monitor and replenish pantry areas, maintaining cleanliness and hygiene standards. Monitor costs and confirm invoices before payment; onboard vendors as required. Location: On-site –Hong Kong, SAR, China If this job description resonates with you, we encourage you to apply even if you don’t meet all of the requirements. We’re interested in getting to know you and what you bring to the table! JLL Privacy Notice Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL’s recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely. For more information about how JLL processes your personal data, please view our Candidate Privacy Statement. For additional details please see our career site pages for each country. For candidates in the United States, please see a full copy of our Equal Employment Opportunity policy here. Jones Lang LaSalle (“JLL”) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process – you may email us at HRSCLeaves@jll.com. This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL. Activate your Personal Job Alerts now and receive opportunities as soon as they are advertised. If you're a current JLL employee, please apply using the Internal Career Site At JLL, we give you the opportunity, knowledge and tools to own your success, because we value what makes each of us unique. We help our people thrive, grow meaningful careers and find a place where they belong. Together, we strive to be exceptional and shape a better world. For over 200 years, JLL (NYSE: JLL), a leading global commercial real estate and investment management company, has helped clients buy, build, occupy, manage and invest in a variety of commercial, industrial, hotel, residential and retail properties. A Fortune 500® company with operations in over 80 countries around the world, our employees bring the power of a global platform combined with local expertise. Driven by our purpose to shape the future of real estate for a better world, we help our clients, people and communities SEE A BRIGHTER WAYSM. JLL is the brand name, and a registered trademark, of Jones Lang LaSalle Incorporated. For further information, visit jll.com.
