What are the responsibilities and job description for the Fiscal Specialist - Highway position at Douglas County, WI?
Description
The work of the Highway Fiscal Specialist involves accurate data entry, recordkeeping, and related tasks. Most of the assignments are recurring in nature, the employee is expected to exercise a certain amount of judgment and resourcefulness in dealing with unusual circumstances. The position requires accounting skills and the ability to learn readily the procedures and regulations of the office. The work is performed under the general supervision of the Highway Accountant and Highway Commissioner.
This position reports to Douglas County Highway Department HQ, located in Hawthorne, WI.
Full-time based on 37.5 hours per week. Wage based on 2026 salary grade, $22.92-$24.73 per hour.
Standard Hours Of Operation
Snow Season (November–April): Monday–Friday, 7:30 AM to 3:00 PM
Summer Season (April–November): Monday–Thursday, 6:30 AM to 4:00 PM
Douglas County is an Equal Opportunity and Affirmative Action employer
Essential Duties
High school diploma or equivalent, and two-year vocational/technical training in bookkeeping/accounting required; two or more years of accounting/bookkeeping/payroll experience preferred; or any combination of education and experience that provides equivalent knowledge, skills, and abilities.
Supplemental Information
Working Conditions
This job operates in a professional office environment and routinely uses standard office equipment, such as computers, phones, photocopiers, filing cabinets and fax machines.
Physical Requirements
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.
Requires the ability to operate a variety of office equipment such as computer, typewriter, telephone, fax machine, calculator/adding machine, computer printer and photocopier; Requires the ability to coordinate eyes, hands, feet and limbs in performing movements requiring moderate skill, such as typing; Tasks involve the ability to exert light physical effort in sedentary to light work, but which may involve some lifting, carrying, pushing and pulling of objects weighing five to ten pounds. Tasks may involve extended periods of time at a keyboard or workstation.
Testing Requirements
Testing may be administered to assess skills and abilities necessary to perform the essential duties of this position. Structured interview, references and/or background investigation.
Health Insurance After 30 days of employment
(Employee pays 15% of premium)
Single, or Employee 1 or Family options
Contact Human Resources for further info
Dental Insurance After 30 days of employment
(Employee pays 15% of premium)
Single, or Employee 1 or Family options
Contact Human Resources for further info
Life Insurance After 6 months of employment
Basic: 1 times your annual salary (County Paid)
Supplemental: 2 times your annual salary (Employee Paid)
Additional: 3 to 5 times your annual salary (Employee Paid)
Optional spousal and dependent life insurance (Employee Paid)
$4,000 Life Insurance Policy (County Paid)
Wisconsin Retirement
Employer and Employee contributions to Wisconsin Retirement System (WRS are regulated by the State of Wisconsin. Contributions are paid according to current year rates set by WRS Employee Trust Fund. Refer to www.etf.wi.gov for further detail.
Mission Square/Nationwide Retirement Services Deferred Compensation Accounts for public employees.
Pre-Tax Plan
Flexible Benefit Plan Dependent Care Reimbursement Account (DCRA) (Helps employees reduce their taxable income by "setting aside" dollars spent on dependent daycare expenses).
Vacation
Vacation is accumulated on a monthly basis. Newly hired employees will accrue vacation from their date of hire, but are not eligible to take vacation until successful completion of four months of their employment.
Sick Time
Sick time accumulates at 1 day per month up to 120 days.
Employee Assistance Program
(EAP) is confidential, professional help with personal matters. (County Paid)
Long Term Disability After 30 days of employment.
Short Term Disability After 30 days of employment (At Employee Expense).
Holidays 10 Paid Holidays per year.*
Personal Days 5 days per year *
Please indicate your highest level of education
As follow up to related work experience, please briefly summarize past job duties you have performed that would relate to the essential duties and qualifications outlined in this job posting. If no experiece that relates, please indicate "none".
03
Please describe your experience with office equipment such as computers, multi-line telephone systems, photocopiers and fax machines
The work of the Highway Fiscal Specialist involves accurate data entry, recordkeeping, and related tasks. Most of the assignments are recurring in nature, the employee is expected to exercise a certain amount of judgment and resourcefulness in dealing with unusual circumstances. The position requires accounting skills and the ability to learn readily the procedures and regulations of the office. The work is performed under the general supervision of the Highway Accountant and Highway Commissioner.
This position reports to Douglas County Highway Department HQ, located in Hawthorne, WI.
Full-time based on 37.5 hours per week. Wage based on 2026 salary grade, $22.92-$24.73 per hour.
Standard Hours Of Operation
Snow Season (November–April): Monday–Friday, 7:30 AM to 3:00 PM
Summer Season (April–November): Monday–Thursday, 6:30 AM to 4:00 PM
Douglas County is an Equal Opportunity and Affirmative Action employer
Essential Duties
- Maintains and updates accounting records; performs data entry of payroll from daily time sheets, payment authorizations, and cash receipts.
- Tracks and verifies time off with pay benefit balances.
- Monitors accuracy of information on timesheets; works with Operations Manager and Shop Manager on timesheet discrepancies.
- Posts daily road material usage; prepares journal entries in mainframe accounting software system and updates balances maintained on spreadsheets for miscellaneous materials.
- Posts daily crew report and time summary report to individual machine units.
- Tracks and verifies material purchases and usage for certain state and county inventories.
- Posts inventory usage based on usage slips completed by employees.
- Reviews invoices to determine accuracy of billing rates.
- Determine the appropriate account number and code for invoice billing.
- Performs a wide variety of clerical-accounting and related tasks.
- Assists other office staff employees with duties of answering phone calls and providing assistance to walk-in customers.
- Operates a computer to perform a variety of tasks using mainframe software, spreadsheets and word processing applications.
- Performs other duties of a similar nature or level or as required.
High school diploma or equivalent, and two-year vocational/technical training in bookkeeping/accounting required; two or more years of accounting/bookkeeping/payroll experience preferred; or any combination of education and experience that provides equivalent knowledge, skills, and abilities.
Supplemental Information
Working Conditions
This job operates in a professional office environment and routinely uses standard office equipment, such as computers, phones, photocopiers, filing cabinets and fax machines.
Physical Requirements
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.
Requires the ability to operate a variety of office equipment such as computer, typewriter, telephone, fax machine, calculator/adding machine, computer printer and photocopier; Requires the ability to coordinate eyes, hands, feet and limbs in performing movements requiring moderate skill, such as typing; Tasks involve the ability to exert light physical effort in sedentary to light work, but which may involve some lifting, carrying, pushing and pulling of objects weighing five to ten pounds. Tasks may involve extended periods of time at a keyboard or workstation.
Testing Requirements
Testing may be administered to assess skills and abilities necessary to perform the essential duties of this position. Structured interview, references and/or background investigation.
Health Insurance After 30 days of employment
(Employee pays 15% of premium)
Single, or Employee 1 or Family options
Contact Human Resources for further info
Dental Insurance After 30 days of employment
(Employee pays 15% of premium)
Single, or Employee 1 or Family options
Contact Human Resources for further info
Life Insurance After 6 months of employment
Basic: 1 times your annual salary (County Paid)
Supplemental: 2 times your annual salary (Employee Paid)
Additional: 3 to 5 times your annual salary (Employee Paid)
Optional spousal and dependent life insurance (Employee Paid)
$4,000 Life Insurance Policy (County Paid)
Wisconsin Retirement
Employer and Employee contributions to Wisconsin Retirement System (WRS are regulated by the State of Wisconsin. Contributions are paid according to current year rates set by WRS Employee Trust Fund. Refer to www.etf.wi.gov for further detail.
Mission Square/Nationwide Retirement Services Deferred Compensation Accounts for public employees.
Pre-Tax Plan
Flexible Benefit Plan Dependent Care Reimbursement Account (DCRA) (Helps employees reduce their taxable income by "setting aside" dollars spent on dependent daycare expenses).
Vacation
Vacation is accumulated on a monthly basis. Newly hired employees will accrue vacation from their date of hire, but are not eligible to take vacation until successful completion of four months of their employment.
Sick Time
Sick time accumulates at 1 day per month up to 120 days.
Employee Assistance Program
(EAP) is confidential, professional help with personal matters. (County Paid)
Long Term Disability After 30 days of employment.
Short Term Disability After 30 days of employment (At Employee Expense).
Holidays 10 Paid Holidays per year.*
Personal Days 5 days per year *
- With the exception of those specific services which operate on a 24-hour basis. Contact Douglas County Human Resources for further info.
Please indicate your highest level of education
- Associate degree or higher level of education in Bookkeeping and/or Accounting
- Associate degree or higher level of education unrelated to a financial field of study
- Some college, no degree
- High School Diploma or GED
- None of the above
As follow up to related work experience, please briefly summarize past job duties you have performed that would relate to the essential duties and qualifications outlined in this job posting. If no experiece that relates, please indicate "none".
03
Please describe your experience with office equipment such as computers, multi-line telephone systems, photocopiers and fax machines
- Required Question
Salary : $23 - $25