What are the responsibilities and job description for the Intellectual Property Assistant position at DNA Partners?
Global Law Firm
IP Legal Assistant
NYC Office
Salary: $90K - $120K
Hybrid Schedule: 2 days remote per week
Job Summary:
A globally recognized, award-winning law firm is seeking an IP Legal Assistant to join its NYC office.
This role is ideal for a highly organized, detail-oriented IP professional who thrives in a fast-paced environment and takes pride in delivering high-level support to attorneys and clients. The IP Legal Assistant will play a key role in supporting both patent and trademark prosecution, ensuring accuracy, efficiency, and exceptional client service.
What You'll Do:
- Provide comprehensive administrative and practice support to patent and/or trademark attorneys
- Draft, revise, and proofread legal documents, correspondence, and filings
- Manage time entry, billing, expense reporting, and foreign associate invoices
- Maintain calendars, track deadlines, coordinate travel, and schedule meetings
- Organize and maintain electronic and physical files (iManage, Outlook, FileTrail)
- Process conflict checks, prepare engagement letters, and open new client matters
- Support patent prosecution activities, including USPTO filings, docket tracking, and client communications
- Assist with trademark docketing, reporting, invoicing, and quality control processes
- Ensure timely completion of work through effective prioritization and deadline management
- Collaborate with colleagues and provide cross-team support as needed
What You Bring:
- 5 years of administrative experience within a professional services environment
- 3 years of experience supporting patent prosecution
- Strong knowledge of IP processes and legal document preparation
- Advanced proficiency in Microsoft Office; Excel skills are a plus
- Exceptional attention to detail, organization, and communication skills
- Proven ability to manage multiple priorities and meet deadlines in a fast-paced environment
- High level of professionalism, discretion, and client service orientation
DNA Partners
25 Years Strong.
Excellence Delivered.
Trust the Process.
This is the DNA Partners promise—today and every day.
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Salary : $90,000 - $120,000