What are the responsibilities and job description for the Proposal Coordinator position at Distinct Engineering Solutions, Inc.?
Company:
Distinct Engineering Solutions, Inc. (DESI) Location: North Brunswick, NJ (On-site) Employment Type: Full-time
About the Role
Distinct Engineering Solutions, Inc. (DESI) — a multidisciplinary civil engineering firm headquartered in New Jersey — is hiring an RFP / Proposal Coordinator to support our growing pipeline of public and private engineering projects. This role involves managing engineering proposals, coordinating across teams, and ensuring the timely and compliant submission of RFPs/RFQs. You will work closely with our engineering, operations, and finance teams and gain hands-on exposure to the full proposal and project coordination process. We welcome recent graduates eager to build experience as well as candidates with a few years of proposal or coordination work.
Key Responsibilities
- Review RFP/RFQ documents and identify submission requirements, deadlines, and compliance criteria
- Coordinate with internal teams (engineering, operations, finance) to gather required technical inputs
- Support preparation of proposal documents including cover letters, resumes, project experience, and forms
- Maintain proposal schedules and ensure all deliverables are completed on time
- Format and compile proposal packages in accordance with client requirements
- Track addenda, clarifications, and updates related to active bids
- Maintain a library of standard proposal content, templates, and past submissions
- Assist in submitting proposals via online portals or email
- Support post-submission follow-ups and documentation
Required Qualifications
- Bachelor's degree in Civil Engineering, Business, Communications, or a related field
- 0–3 years of experience; recent graduates are welcome to apply
- Strong organizational and time-management skills
- Excellent written and verbal communication skills
- Proficiency in Microsoft Office (Word, Excel, Outlook)
- Ability to manage multiple deadlines in a fast-paced environment
Preferred Qualifications
- Experience with RFP/RFQ processes in the engineering, construction, or consulting industry
- Familiarity with proposal or bid-management tools
- Basic understanding of technical documents, drawings, or specifications
- Exposure to public-agency procurement (NYC/NJ) is a plus
- Attention to detail and formatting consistency
Key Skills
- Proposal coordination & compliance tracking
- Strong Excel and document-formatting skills
- Time management across multiple deadlines
- Cross-functional communication across engineering, operations, and finance
Work Setup
- On-site role based in North Brunswick, NJ
- 5 days a week in office
- Occasional coordination with project teams and client agencies across NY/NJ
Benefits
- Competitive compensation packages
- Company-paid medical, dental, and vision coverage
- Life insurance and short- and long-term disability insurance
- 401(k) with company match
- Educational reimbursement, paid time off, and performance-based growth opportunities
Why Join Us
At Distinct Engineering Solutions, you'll be part of a growing team working on impactful infrastructure and engineering projects across the U.S. You'll gain hands-on experience in proposal coordination and project support while collaborating with experienced professionals — and chart your own path to grow with the company.
How to Apply
Please send your resume, cover letter, and salary requirements to hr@distinctengineering.com
No headhunters, please. | Equal Opportunity Employer