What are the responsibilities and job description for the Administrative Assistant- Office Services position at Diaz Anselmo & Associates P.A.?
We are seeking a highly organized and detail-oriented Administrative Assistant to join our Office Services team. This role is essential to supporting daily operations across departments and maintaining a professional, efficient workplace. If you thrive in a fast-paced environment and enjoy being the go-to person for office support, we’d love to hear from you.
Key Responsibilities
Key Responsibilities
- Provide front desk reception coverage with a warm, professional demeanor
- Greet clients, visitors, and staff and manage visitor logs and check-in procedures
- Perform electronic filing in various county portals
- Sort and deliver incoming mail and correspondence
- Assist with scanning, copying, and filing of documents
- Distribute electronic filings and communications across departments
- Maintain cleanliness and stock levels in kitchen and copier areas
- Support special projects and other administrative tasks as assigned
- High school diploma or equivalent required; associate’s degree or higher preferred
- 1–3 years of experience in office support, administrative services, or reception
- Prior experience in legal or professional services environments is a plus
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook)
- Excellent organizational skills and attention to detail
- Ability to manage multiple priorities under tight deadlines
- Strong communication skills and professional presence
- Team-oriented with the ability to work independently and discreetly
- Ability to sit for extended periods and operate standard office equipment
- Manual dexterity for handling documents and data entry
- Visual and auditory acuity for reading materials and responding to calls
- Occasional lifting of up to 20 pounds
- Mobility to navigate office spaces and access supplies
- Clear speech for effective communication with clients and staff
- Paid Time Off: Paid vacation plus 8 company holidays to support work-life balance.
- Health Coverage: Medical, dental, and vision insurance with company contributions for you and your dependents.
- Supplementary Insurance: Life insurance, short-term disability, and Employee Assistance Program.
- Retirement: 401(k) plan with company match on your contributions.
- Growth: Career development opportunities to help you reach your goals.