Executive Assistant

Job title : Executive assistant

Location: Seattle, WA

Duration : 2 years contract (possible extension)

Pay rate : $38-39/hr on W2.

Overview:

We are seeking an exceptional and highly organized Executive Assistant (Contractor) to provide direct administrative support to a team of five senior executives .

This role requires strong attention to detail, excellent communication skills, and the ability to manage multiple priorities in a dynamic environment. The ideal candidate will be proactive, professional, and comfortable supporting executives who lead large-scale, fast-moving work.

Key Responsibilities:

Calendar Management:

Proactively manage complex, dynamic schedules for five senior executives. This involves scheduling and confirming meetings, managing time zone differences for global calls, and prioritizing tasks to ensure optimal time management.

Resolve scheduling conflicts, ensuring all stakeholders are informed and updated promptly.

Communication:

Serve as the communication gatekeeper, screening and prioritizing emails, calls, and other correspondence.

Draft, edit, and proofread high-quality emails, presentations, and reports for internal and external audiences.

Prepare briefings for meetings by compiling relevant documents, reports, and data insights.

Travel Coordination:

Plan and organize comprehensive travel itineraries, including flight bookings, ground transportation, and accommodation, ensuring alignment with executives schedules and preferences.

Prepare detailed travel briefings with all necessary documents and contacts.

Administrative Support:

Handle a wide array of administrative tasks, including filing, record-keeping, and office supply management, ensuring the executives' office runs smoothly.

Oversee expense reports and budget tracking for the executives, ensuring accuracy and compliance with company policies.

Qualifications:

Bachelors degree in Business Administration, Management, or related field is preferred.

3 years of proven experience as an Executive Assistant, Program Coordinator, or Junior Project Manager, preferably in a technology or transformation setting.

Exceptional organizational skills with a keen attention to detail.

Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, Teams)

Excellent written and verbal communication skills, with the ability to communicate effectively at all levels of the organization.

Strong problem-solving skills and the ability to anticipate needs and potential challenges.

Ability to handle confidential information with discretion and maintain a high level of professionalism.

Dexian is a leading provider of staffing, IT, and workforce solutions with over 12,000 employees and 70 locations worldwide. As one of the largest IT staffing companies and the 2nd largest minority-owned staffing company in the U.S., Dexian was formed in 2023 through the merger of DISYS and Signature Consultants. Combining the best elements of its core companies, Dexian's platform connects talent, technology, and organizations to produce game-changing results that help everyone achieve their ambitions and goals.

Dexian's brands include Dexian DISYS, Dexian Signature Consultants, Dexian Government Solutions, Dexian Talent Development and Dexian IT Solutions. Visit https://dexian.com/ to learn more.

Dexian is an Equal Opportunity Employer that recruits and hires qualified candidates without regard to race, religion, sex, sexual orientation, gender identity, age, national origin, ancestry, citizenship, disability, or veteran status