What are the responsibilities and job description for the Administrative Assistant I - ACED (Full-Time/Grant Funded) position at Del Mar College - Corporate Services?
Position Information
Posting Number S1240 This position is open to Open to All Applicants Job Title Administrative Assistant I - ACED (Full-Time/Grant Funded) Department Adult Education Position Type Non-Exempt Employment Status Temporary Salary $16.00 per hour Open Date 07/28/2026 Close Date 08/12/2026 Open Until Filled No
Position Summary Information
Job Description Summary
The purpose of this position is to manage the routine administrative functions of the AEL Department, assist in responding to questions about AEL, communicate with internal and external entities, and support various AEL functions to ensure smooth operations.
Minimum Qualifications
Associate’s degree.
One (1) year administrative support related experience in a Human Resources environment.
Required Job Knowledge, Skills, Abilities
Proficiency with MS Office applications including Word, Excel, and Outlook.
Detail-oriented with a high degree of accuracy maintaining records.
Excellent organizational skills.
Strong written and verbal communication skills.
Strong customer service skills.
Ability to communicate courteously and effectively with students, faculty, staff, and public.
Preferred Qualifications
Higher education experience.
Experience using Colleague for student information and records.
Special Instructions to Applicants
This is a security-sensitive position. Employment resulting from this advertisement is subject to federal laws requiring verification of identity and authorization to work in the United States. Employment is contingent upon the successful completion of a criminal background check and reference checks. The College reserves the right to cancel, extend, or otherwise modify recruitment actions. Del Mar College is an Equal Opportunity Employer. Upon request, reasonable accommodations will be provided to qualified individuals with disabilities throughout the application process. Del Mar College supports veteran employment and provides consideration to qualified veterans consistent with Texas law. This position is not eligible for employment visa sponsorship now or in the future.
Our Culture
Del Mar College is committed to fostering a culture aligned with The Viking Way, which emphasizes respect, integrity, collaboration, accountability, and a commitment to excellence. Employees are expected to contribute to a positive work environment by demonstrating professionalism, supporting colleagues and students, and engaging in continuous learning and development. In support of the College’s Strategic Plan 2024–2029, Guiding Star III: Cultivate, all employees are encouraged to actively participate in opportunities that promote personal and professional growth, advance a culture of belonging, and strengthen the College’s ability to serve its students and community.
Job Duties
Job Duty
Create typed draft and final meeting agendas for meetings as required.
Prepare information needed for the meeting by attendees as necessary.
Make travel arrangements for Director and/or staff as needed.
Complete monthly Department P-Card review and submit.
Create requisitions.
Manage and maintain inventory for office supplies and classroom supplies.
Job Duty
Type correspondence, reports, and similar materials from rough drafts in accordance with established guidelines for review by originators; correct grammatical and spelling errors in draft material.
Receive, track, and file correspondence, records, and reports; maintain files; dispose of files in accordance with TWC and College policies.
Assist in collection/preparation/processing of documents for students to ensure eligibility.
Create and/or maintain databases; enter student data into College or TWC database.
Maintain electronic records in SharePoint.
Audit records/files for completeness and compliance.
Job Duty
Perform other duties as assigned by Director or Assistant Director.
Posting Number S1240 This position is open to Open to All Applicants Job Title Administrative Assistant I - ACED (Full-Time/Grant Funded) Department Adult Education Position Type Non-Exempt Employment Status Temporary Salary $16.00 per hour Open Date 07/28/2026 Close Date 08/12/2026 Open Until Filled No
Position Summary Information
Job Description Summary
The purpose of this position is to manage the routine administrative functions of the AEL Department, assist in responding to questions about AEL, communicate with internal and external entities, and support various AEL functions to ensure smooth operations.
Minimum Qualifications
Associate’s degree.
One (1) year administrative support related experience in a Human Resources environment.
Required Job Knowledge, Skills, Abilities
Proficiency with MS Office applications including Word, Excel, and Outlook.
Detail-oriented with a high degree of accuracy maintaining records.
Excellent organizational skills.
Strong written and verbal communication skills.
Strong customer service skills.
Ability to communicate courteously and effectively with students, faculty, staff, and public.
Preferred Qualifications
Higher education experience.
Experience using Colleague for student information and records.
Special Instructions to Applicants
This is a security-sensitive position. Employment resulting from this advertisement is subject to federal laws requiring verification of identity and authorization to work in the United States. Employment is contingent upon the successful completion of a criminal background check and reference checks. The College reserves the right to cancel, extend, or otherwise modify recruitment actions. Del Mar College is an Equal Opportunity Employer. Upon request, reasonable accommodations will be provided to qualified individuals with disabilities throughout the application process. Del Mar College supports veteran employment and provides consideration to qualified veterans consistent with Texas law. This position is not eligible for employment visa sponsorship now or in the future.
Our Culture
Del Mar College is committed to fostering a culture aligned with The Viking Way, which emphasizes respect, integrity, collaboration, accountability, and a commitment to excellence. Employees are expected to contribute to a positive work environment by demonstrating professionalism, supporting colleagues and students, and engaging in continuous learning and development. In support of the College’s Strategic Plan 2024–2029, Guiding Star III: Cultivate, all employees are encouraged to actively participate in opportunities that promote personal and professional growth, advance a culture of belonging, and strengthen the College’s ability to serve its students and community.
Job Duties
Job Duty
Create typed draft and final meeting agendas for meetings as required.
Prepare information needed for the meeting by attendees as necessary.
Make travel arrangements for Director and/or staff as needed.
Complete monthly Department P-Card review and submit.
Create requisitions.
Manage and maintain inventory for office supplies and classroom supplies.
Job Duty
Type correspondence, reports, and similar materials from rough drafts in accordance with established guidelines for review by originators; correct grammatical and spelling errors in draft material.
Receive, track, and file correspondence, records, and reports; maintain files; dispose of files in accordance with TWC and College policies.
Assist in collection/preparation/processing of documents for students to ensure eligibility.
Create and/or maintain databases; enter student data into College or TWC database.
Maintain electronic records in SharePoint.
Audit records/files for completeness and compliance.
Job Duty
Perform other duties as assigned by Director or Assistant Director.
Salary : $16