What are the responsibilities and job description for the Accounts Payable Specialist position at Defense Holdings, Inc.?
Defense Holdings, Inc. (DHi)
Location: Hybrid (US)
Employment Type: Full-Time
Department: Finance
Reports To: Finance Director / Accounting Manager
Company Overview
Defense Holdings, Inc. (DHi) is a trusted provider of innovative solutions and mission-critical services supporting U.S. defense, federal, and commercial clients. We are committed to operational excellence, integrity, and delivering results that strengthen national security and organizational performance.
At DHi, our people are our greatest asset. We foster a collaborative, performance-driven environment where professionals are empowered to grow, innovate, and make meaningful contributions.
Position Summary
Defense Holdings, Inc. (DHi) is seeking a detail-oriented and organized Accounts Payable Specialist to support the company’s financial operations. The ideal candidate will be responsible for managing vendor invoices, processing payments, maintaining financial records, and ensuring compliance with financial policies and government contracting requirements.
This role requires strong analytical skills, accuracy in financial data management, and the ability to work in a fast-paced government contracting environment.
Key Responsibilities
Accounts Payable Processing
Process vendor invoices accurately and ensure proper approval workflows.
Verify invoice details including quantities, pricing, and purchase order matching.
Prepare and process electronic payments, checks, and vendor reimbursements.
Maintain accurate accounts payable records and documentation.
Vendor Management
Serve as a point of contact for vendor inquiries regarding payments and invoices.
Resolve discrepancies and coordinate corrections with vendors and internal teams.
Maintain updated vendor records and documentation.
Financial Reporting & Reconciliation
Assist with month-end closing activities related to accounts payable.
Reconcile vendor statements and accounts payable ledgers.
Prepare accounts payable reports for finance leadership.
Compliance & Documentation
Ensure financial records comply with company policies and regulatory requirements.
Support financial audits by preparing required documentation.
Maintain organized financial records for internal and external review.
Systems & Data Management
Maintain financial records within accounting and ERP systems.
Assist in improving accounts payable workflows and documentation processes.
Generate financial data reports as requested by leadership.
Required Qualifications
Bachelor’s degree in Accounting, Finance, Business Administration, or related field.
3–5 years of accounts payable or accounting experience.
Strong knowledge of accounting principles and financial documentation.
Experience using accounting or ERP systems.
Proficiency in Microsoft Office Suite, particularly Excel.
Excellent attention to detail and organizational skills.
Ability to manage confidential financial information responsibly.
Preferred Qualifications
Experience working in government contracting or federal financial environments.
Familiarity with ERP platforms such as Deltek, QuickBooks, or similar systems.
Experience supporting financial audits and compliance processes.
Core Competencies
Integrity & Confidentiality
Attention to Detail
Analytical Thinking
Interpersonal Communication
Organizational Skills
Adaptability & Initiative
Work Environment
Professional office environment (or hybrid/remote if applicable).
May require occasional travel.
Must be eligible to work in the United States.
Ability to obtain and maintain security clearance may be required.
Compensation & Benefits
Defense Holdings, Inc. (DHi) offers a competitive compensation package including:
Competitive base salary (commensurate with experience)
Medical, Dental, and Vision Insurance
401(k) with company match
Paid Time Off (PTO) and Holidays
Life and Disability Insurance
Professional development opportunities
Equal Opportunity Employer Statement
Defense Holdings, Inc. (DHi) is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or other protected characteristics in accordance with applicable laws.