What are the responsibilities and job description for the Accounts Payable Specialist position at Raiders Football Club LLC?
Position Overview:
Built upon our storied legacy, we win on and off the field by intentionally uniting our players, alumni, teammates, and guests. We strive to create meaningful relationships and deliver a world class experience in all interactions. It is our shared responsibility to ensure that the greatness of the Raiders is in its future.
As the Accounts Payable (“A/P”) Specialist, you will be responsible for supporting the full cycle accounts payable process and its related Finance department team members. The A/P Specialist must be a self-starter and be able to work independently with minimal supervision in performing the day-to-day duties.
Essential Job Functions
- Monitor multiple A/P inboxes to address questions, and process supplier bills
- Assign preliminary coding, route to proper approver and review for duplicate submissions
- Coordinate with all departments to ensure timely submissions of supplier bills and expense reports
- Process employee expense reports (both for corporate card program and out of pocket reimbursement requests), verify proper approval and accuracy of coding, verify charges are in line with company T&E policy, ensure items flagged by audit software are reviewed and resolved prior to deadlines
- Process new/updated supplier onboarding forms, Form W9s for domestic suppliers and Form W8BEN-Es for international suppliers, review for completeness and accuracy for proper 1099 / 1042 eligibility
- Research/resolve all A/P issues both with suppliers and internal Raiders resources
- Support weekly batch payment runs (checks EFTs)
- Assist with tax reporting requirements including year-end 1099s / 1042s and monthly / quarterly Sales & Use tax returns
- Maintain proper office recordkeeping needs, assist with day-to-day information requests and other projects, as assigned
- Maintain compliance with federal, state, and local laws and regulations, as needed
- Provide support and assistance as needed for both internal and external audits
- All other duties as assigned
Qualifications:
- Minimum of 3 years’ experience in accounts payable; purchase order experience required
- Experience with Microsoft Dynamics 365 highly preferred
- Experience with Coupa highly preferred (-Supplier maintenance, invoicing and expense modules)
- Proficiency with Excel required
- Ability to communicate with management as it relates to finance and operation activities
- Attention to detail while working under pressure to meet deadlines
- Excellent communication skills, both verbal and written
- Strong organizational, analytical and problem-solving skills
- Ability to work independently and complete duties and projects with minimal supervision
Physical Aspects of Position (includes but are not limited to):
- Sitting for long periods of time throughout shift
- Occasional lifting and carrying up to 25lbs
- Occasional walking, standing, bending, kneeling, pushing, and pulling
The Las Vegas Raiders provide equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.
This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.