Business Development Coordinator

About Us

We are a growing, multi-location marketing agency building for our next phase of scale. As we continue to expand, we are investing in stronger campaign infrastructure, smarter media systems, and the technology and talent needed to deliver measurable results for our clients. We work across integrated media, digital, and communications, and we're looking for forward-thinking people who are energized by change, not intimidated by it. The marketing landscape is evolving fast, and so are we. If you're someone who leans into emerging technology, treats AI as a tool rather than a threat, and wants to grow inside an agency that's building for the future, you'll fit right in here.

Why This Role Matters

The Business Development Project Coordinator is responsible for keeping DCC Marketing's business development operations organized, on track, and moving forward. This role serves as the operational engine of the BD team; managing day-to-day workflows, coordinating proposal production inside DCC's Proprietary Intelligence Platform, maintaining HubSpot data and reporting, supporting presentation development, and ensuring project and task deadlines are met. This role keeps the BD team's pursuits coordinated and accountable, providing the structure and follow-through that allow the department to operate efficiently and respond to opportunities with confidence.

About the Role

Reporting to the Business Development Manager and working closely with internal departments and external procurement contacts, the Business Development Project Coordinator keeps pursuits organized, proposals moving, and the pipeline current.  This role combines:

·       Proposal production and RFP coordination

·       CRM management and pipeline reporting

·       Opportunity identification and intake

·       Cross-team and external procurement coordination

You will be responsible for both the day-to-day operational cadence of the BD team and the process discipline that makes pursuit work scalable. You should be equally comfortable inside a submission portal and inside HubSpot. This is a high-ownership role for someone who wants to understand how agency growth happens, from the inside.

Who You Are

You'll thrive in this role if you are:

• Technically savvy and AI-fluent—you thrive on process, pick up new platforms quickly, and bring a forward-thinking mindset to operational work
• Comfortable working inside AI-assisted workflows, with the ability to critically evaluate and refine AI-generated content and actively use technology to work smarter
• Highly organized and detail-oriented, taking ownership of keeping projects on track and ensuring deadlines are met
• A clear communicator across internal teams and external contacts alike, bringing a proactive, solutions-oriented approach to a fast-moving department

Areas of Responsibility

1. BD Operations & Workflow Management

• Drive the day-to-day operational cadence of the BD team
• Manage workflows, task tracking, and meeting coordination to keep pursuits moving and the team aligned
• Maintain organized records of pursuit activity, submission history, and RFP documentation to support win/loss tracking and future proposal development

2. Proposal Production & RFP Coordination

• Lead proposal production inside DCC's Proprietary Intelligence Platform
• Review content for compliance, direct edits, submit Q&A inquiries, and track form completions
• Attend pre-bid meetings and execute final RFP submissions following approval

3. CRM Management & Pipeline Reporting

• Maintain HubSpot data integrity including deal entries, contact records, deal stages, task assignments, and close dates
• Manage pipeline reports and dashboards to support leadership visibility and forecast accuracy

4. Opportunity Identification & Intake

• Monitor solicitation and state procurement portals and DCC's Intelligence Platform for new business opportunities
• Handle intake, tagging, and routing of prospects to keep the pipeline active and current

5. Pitch & Presentation Support

• Support development of pitch decks, sector presentations, and BD materials using established templates, briefs, and direction provided by leadership

6. External Coordination & Portal Management

• Serve as a key point of coordination across internal teams and external procurement environments
• Route deliverables, manage portal registrations, attend pre-bid meetings, and keep BD projects on schedule

Qualifications

Required:

• 1-2 years of professional experience in a project coordination, operations, administrative, or business support role
• Demonstrated comfort working with AI tools such as Claude, ChatGPT, Microsoft Copilot, or similar to draft, edit, research, and improve work product
• Ability to critically evaluate AI-generated content for accuracy, compliance, and quality, knowing when to accept, refine, or flag output
• Tech-forward mindset with the ability to pick up new platforms quickly, troubleshoot independently, and actively look for smarter ways to work
• Exceptional organizational skills with the ability to manage multiple deadlines and moving pieces simultaneously
• Strong written and verbal communication skills with the ability to interact professionally with both internal teams and external contacts
• Illinois-based with ability to travel as needed

Preferred:

• Bachelor's degree in Marketing, Communications, Business, or a related field
• Experience with HubSpot or a comparable CRM platform
• Familiarity with procurement and opportunity tracking platforms
• Experience using AI tools in a professional setting to support research, writing, or workflow automation
• Background in a marketing, communications, agency, or professional services environment
• Exposure to RFP processes, government procurement, or proposal coordination

What Success Looks Like

• Submissions go out clean, compliant, and on time.
• The pipeline in HubSpot stays accurate and up to date.
• Pursuits, deadlines, and follow-ups are tracked and accounted for.
• Leadership has clear, ready visibility into BD activity.
• Opportunities are surfaced and routed early, before they become time-sensitive.
• You're continuing to build fluency with the platforms and processes that drive BD forward.

Benefits & Perks you’ll love:

• Family-owned business
• Health, Dental, Vision insurance
• Company-Paid Life & disability insurance
• 401K
• Generous PTO

Salary Range:

$40,000-$50,000 (Salary is competitive and commensurate with qualifications and experience, while also considering internal equity and location)

Schedule & Location: 

Monday-Friday 8am-5pm Decatur, IL Headquarters

Hybrid Option Available

Travel as needed for pursuits, trainings, partner meetings, & events

This position is exempt under FLSA. DCC Marketing, LLC. is an Equal Opportunity Employer.