What are the responsibilities and job description for the Office Coordinator position at Daley And Associates, LLC?
Office Coordinator - Real Estate - Andover, MA
We are seeking candidates for an Office Coordinator position with a leading real estate firm located in Andover, MA. The Office Coordinator will support the owner and oversee day-to-day financial and administrative operations. The ideal candidate will have 3-4 years of administrative and accounting experience within the real estate industry.
This is a contract-to-hire position that will pay $30-40/hr (depending on experience) within a 40-hour workweek. This position is required to be on-site 5 days per week in their office.
Responsibilities:
Provide direct administrative and personal support to the owner, including managing task lists, priorities, and calendar coordination
Maintain strong follow-up on time-sensitive and high-priority items
Post checks and payments into Yardi and scan/upload all supporting documentation
Manage full Accounts Payable and Accounts Receivable processes, including invoice processing, collections, and tenant follow-ups
Scan, organize, and attach all real estate documents (leases, invoices, etc.) within Yardi
Prepare, track, and return tenant security deposits
Process monthly distributions (JDS and Sheehy 2012)
Calculate and invoice tenants for:
Monthly meter readings
Snow removal
Annual building insurance and real estate taxes
Reconcile credit cards and perform bank reconciliations for properties and trusts
Track and record personal investments and charitable contributions
Prepare quarterly commissions and assist with financial analysis, including property tax changes
Complete month-end close and prepare monthly financial statements
Conduct collections by following up on past-due tenant invoices
Serve as backup for office phone coverage and assist with general communications
Address tenant concerns and coordinate issue resolution
Arrange travel for the owner and team
Manage Certificates of Insurance (COIs)
Prepare leases, amendments, and proposals
Post and manage property listings (e.g., Craigslist)
Maintain property tax spreadsheets and other tracking systems
Perform general filing and administrative support as needed
Qualifications:
Bachelor’s degree in Business Administration or related field is preferred
3-4 years of bookkeeping, operations, and administrative experience
Real Estate industry experience is required
Experience with bookkeeping and financial reporting
Familiarity with property management software (Yardi preferred)
Proficiency in Microsoft Office (Excel, Word, Outlook)
Excellent communication and problem-solving skills
Strong organizational skills and attention to detail
If you are interested in learning more about this opportunity, please email your resume to Olivia at ociviello@daleyaa.com.
Salary : $30 - $40