Legal Operations Project Coordinator

Rapidly growing law firm in Greenway Plaza is adding a Legal Operations Project Coordinator to their team, reporting directly to the Chief Operating Officer.

Essential Duties and Responsibilities:

• Assist in managing operational or practice-related projects from planning to execution and closure, including defining objectives and criteria, establishing budgets, seeking necessary approvals, creating project timelines, tracking progress, and memorializing key project points in writing as appropriate.
• Analyze existing firm operations and practice workflows, and recommend and implement new, streamlined processes and workflows to improve efficiency and enhance productivity.
• Recommend allocation of firm’s resources as appropriate to accomplish goals
• Working with the firm’s Technology leads, identify, research, recommend and assist in implementing legal technology solutions, such as AI platforms and a business dashboard, to optimize operations.
• Liaise between attorneys, support staff, other departments, and external vendors as appropriate on approved projects to gather requirements, gain support, push progress, and achieve project objectives.
• Assess data collection capabilities of existing firm software to provide insights for strategic planning and identify areas for improvement; and recommend enhanced applications or software to improve data gathering and collection.
• Support Partnership and COO in documenting, tracking, and reporting on key projects.
• Prepare reports as necessary for analysis and to comply with internal and external reporting requirements, including monthly Partners meeting reports
• Initiate and analyze areas of potential financial, policy or process improvements
• Special projects and other duties as assigned

Skills & Competencies:

• Analytical thinking and problem-solving skills
• Ability to interpret complex data and produce detailed reports
• Ability to identify errors, trends, gaps
• Excellent interpersonal and communication skills (oral and written), professional demeanor and presentation, including ability to actively listen and ability to convey information clearly
• Ability to coordinate a team of various stakeholders, inspiring and guiding progress
• Ability to work under pressure to meet strict deadlines, effectively prioritize multiple tasks, and handle changing priorities
• Recognize and protect confidential, sensitive, and proprietary information and maintain such information as confidential
• Cultural ambassador committed to fostering a collaborative work environment
• Embraces growth and change while preserving firm traditions

Qualifications & Prior Experience:

• Bachelor’s degree in Business, Project Management, or a related discipline
• 3-5 years of experience managing complex legal projects within a law firm environment
• Proficient in project management tools and Microsoft Office Suite (Word, Excel, Outlook), with strong familiarity with Windows-based applications
• Skilled in data analysis and reporting tools
• Experience creating functional dashboards and performance scorecards
• Strong technical aptitude with the ability to quickly learn new software and systems