What are the responsibilities and job description for the Procurement Operations Sr. Specialist position at Cypress HCM?
We’re seeking a Procurement Operations Sr Specialist to support day-to-day execution and absorb operational workload, enabling the Manager to focus on transformation, controls, and system-level improvements.
This role owns the upstream execution engine of P2P — ensuring intake requests convert into clean, accurate purchase orders, exceptions are resolved quickly, and downstream AP and Accounting partners are not blocked by procurement issues. It is a hands-on IC role designed to reduce noise, stabilize throughput, and keep purchasing moving predictably at scale.
This is not a sourcing role, not a contract negotiation role, and not a transformation-design role. Success is measured by clean execution, reduced exceptions, and fewer downstream escalations.
Responsibilities
Procurement Intake & PO Execution
This role owns the upstream execution engine of P2P — ensuring intake requests convert into clean, accurate purchase orders, exceptions are resolved quickly, and downstream AP and Accounting partners are not blocked by procurement issues. It is a hands-on IC role designed to reduce noise, stabilize throughput, and keep purchasing moving predictably at scale.
This is not a sourcing role, not a contract negotiation role, and not a transformation-design role. Success is measured by clean execution, reduced exceptions, and fewer downstream escalations.
Responsibilities
Procurement Intake & PO Execution
- Own day-to-day procurement execution from request intake through PO issuance.
- Validate intake requests for completeness, accuracy, and correct routing before PO creation.
- Create, update, and release POs with accurate entity, cost center, GL, dates, pricing, and payment terms.
- Ensure alignment between intake, contracts, and POs to prevent downstream invoice issues.
- Own resolution of POs flagged after creation due to missing data, mismatches, incorrect coding, timing changes, or approval gaps.
- Investigate root causes of flags (scope changes, pricing updates, delivery timing changes, system errors).
- Process PO change orders, cancellations, and clean-ups to unblock invoicing and payment.
- Proactively clear aged or stuck POs that risk blocking AP or close.
- Escalate systemic or high-risk issues with clear context and recommended next steps.
- Partner with Sourcing, Legal, Security/TPRM, AP, and Accounting to resolve executional blockers.
- Work directly with business requesters and suppliers to correct issues and reinforce standard procurement pathways.
- Act as a steady execution point so issues are resolved without leadership intervention.
- Ensure PO data accurately reflects delivery expectations, timing, and commercial terms needed for accruals and invoice validation.
- Respond to AP and Accounting inquiries related to PO accuracy, timing, and changes.
- Support after-the-fact cleanup needed to explain spend, timing, or variances at close.
- Follow established procurement policies, SOPs, and intake pathways.
- Identify recurring breakdowns or exception patterns and surface them to the PTP Lead.
- Support stabilization and clean-up efforts as tooling and workflows evolve.
- 4–6 years of procurement operations or P2P execution experience.
- Strong understanding of intake ? PO ? invoice workflows and how upstream errors create downstream friction.
- Hands-on experience creating and maintaining POs in ERP environments (Zip, Oracle Fusion, Coupa, SAP, etc.).
- Comfortable resolving complex operational issues independently.
- Detail-oriented operator with strong judgment and urgency.
- Familiarity with Zip, Oracle, Ironclad, or similar procurement systems
- Experience working alongside BPO or shared-services execution teams
- Exposure to audit-ready or control-focused environments.
Salary : $50 - $65