Payroll Specialist

Senior Payroll Specialist

Position Overview
We are seeking a Senior Payroll Specialist to lead end-to-end payroll operations for our construction-focused organization. This role is responsible for ensuring accurate, timely payroll processing and compliance with federal, state and local regulations, maintaining payroll-related accounting and reconciliations, and partnering with project and finance teams to support payroll needs for construction projects. The Senior Payroll Specialist will also maintain and optimize payroll systems (particularly Vista), strengthen internal controls, and support audit and year-end activities.

Key Responsibilities

• Manage full-cycle payroll processing for salaried, hourly and union employees, ensuring accurate and timely payroll runs.
• Maintain payroll records and ensure payroll transactions are posted and reconciled to the general ledger.
• Administer payroll-related accounting tasks including accruals, journal entries, and month-end close activities.
• Ensure compliance with federal, state and local payroll tax laws, wage and hour regulations, and construction-specific reporting requirements.
• Serve as the primary Vista payroll administrator: configure payroll elements, maintain employee and tax data, troubleshoot issues, and implement system updates.
• Collaborate with project managers, HR and field teams to support job costing, certified payroll (where applicable), union reporting and correct pay allocations to construction projects.
• Prepare and file payroll tax returns, support audits, and coordinate year-end processes (W-2s, 1099s, ACA reporting).
• Develop, document and enforce payroll internal controls and procedures to reduce risk and support audit readiness.
• Provide leadership and mentoring to payroll and accounting staff, and coordinate with external vendors (payroll providers, tax agencies, benefit providers).
• Identify opportunities to improve payroll processes and system integrations, including potential Viewpoint interfaces and automation initiatives.

Qualifications

• Bachelors degree in Accounting, Finance, or related field, or equivalent work experience.
• 1 years of payroll experience, preferably in the construction, service, or field operations environments.
• Strong accounting background with experience posting payroll to the general ledger and performing payroll reconciliations.
• Proficiency with Vista payroll system (administration and daily operations) is preferred.
• Hands-on knowledge of payroll taxes, multi-state payroll, certified payroll, garnishments and wage/hour compliance.
• Experience working with construction payroll practices, job costing and project-based payroll allocations.
• Advanced Excel skills and experience with payroll/accounting systems; experience integrating payroll data with ERP or project systems preferred.
• Excellent attention to detail, analytical skills, and ability to manage confidential information.
• Strong communication skills and ability to work cross-functionally with HR, project teams and finance leadership.
• Nice to have: experience supporting external audits, designing internal controls, and familiarity with Viewpoint software.
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Benefits

• Employee Stock Ownership Program
• Discretionary Annual Bonus'
• Health Insurance
• Dental Insurance
• Vision Insurance
• 401k with Discretionary Company Contributions
• Paid Time Off (Vacation; Sick Time)
• Paid Company Holidays
• Paid Parental Leave
• Tuition Reimbursement Program
• Employee Assistance Program
• Gym Reimbursements

Email Your Resume In Word To
JR.Pham@CyberCoders.com
Looking forward to receiving your resume through our website and going over the position with you. Clicking apply is the best way to apply.
Please do NOT change the email subject line in any way. You must keep the JobID: linkedin : SP11-1986028 -- in the email subject line for your application to be considered.
JR Pham - Executive Recruiter

For this position, you must be currently authorized to work in the United States without the need for sponsorship for a non-immigrant visa. This is a new role.

This job was first posted by CyberCoders on 05/05/2026 and applications will be accepted on an ongoing basis until the position is filled or closed.

Everforth CyberCoders is proud to be an Equal Opportunity Employer

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, age, sexual orientation, gender identity or expression, national origin, ancestry, citizenship, genetic information, registered domestic partner status, marital status, status as a crime victim, disability, protected veteran status, or any other characteristic protected by law. Our hiring process includes AI screening for keywords and minimum qualifications. Recruiters review all results.  Everforth CyberCoders will consider qualified applicants with criminal histories in a manner consistent with the requirements of applicable state and local law, including but not limited to the Los Angeles County Fair Chance Ordinance, the San Francisco Fair Chance Ordinance, and the California Fair Chance Act. Everforth CyberCoders is committed to working with and providing reasonable accommodation to individuals with physical and mental disabilities. Individuals needing special assistance or an accommodation while seeking employment can contact a member of our Human Resources team at Benefits@CyberCoders.com to make arrangements.

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