What are the responsibilities and job description for the Accounting Specialist – Construction Payroll & Compliance position at Crystal Heating and Cooling?
Job Title: Accounting Specialist - Construction Payroll & Compliance
Location: Greater St. Louis Area, MO
Schedule: Monday through Friday, 7:30 AM to 4:30 PM (flexibility during payroll and reporting periods)
Pay: $50,000 - $70,000 annually, depending on experience
Crystal Heating & Cooling, an employee-owned HVAC leader serving the Greater St. Louis area since 1965, is seeking a Payroll Specialist / Staff Accountant to join our team. This is a stable, long-term opportunity offering consistent hours, strong benefits, and a company culture built on accountability, shared success, and long-standing customer relationships. As part of an ESOP company, you are not just an employee; you are an owner contributing to the long-term success of the business.
This role is ideal for an accounting professional who enjoys both payroll and general accounting responsibilities. You will play a key role in ensuring accurate payroll processing, supporting financial reporting, and maintaining compliance within a service and construction-based environment. Working closely with the Accounting Director, you will handle certified payroll, union reporting, and general ledger support while helping maintain the financial integrity of the organization.
Why Work With Us
This position combines payroll administration with core accounting functions, supporting payroll processing, financial reporting, and compliance in a construction and service environment. You will be responsible for maintaining payroll accuracy, supporting general ledger activities, and assisting with financial documentation and reporting while ensuring compliance with labor regulations and internal controls.
Key Responsibilities
Apply today to be considered. Please, no calls. All candidates must apply online.
billing, accounting, invoicing, accounts payable, ap, quickbooks, accounts receivable, ar, office assistant, admin
Location: Greater St. Louis Area, MO
Schedule: Monday through Friday, 7:30 AM to 4:30 PM (flexibility during payroll and reporting periods)
Pay: $50,000 - $70,000 annually, depending on experience
Crystal Heating & Cooling, an employee-owned HVAC leader serving the Greater St. Louis area since 1965, is seeking a Payroll Specialist / Staff Accountant to join our team. This is a stable, long-term opportunity offering consistent hours, strong benefits, and a company culture built on accountability, shared success, and long-standing customer relationships. As part of an ESOP company, you are not just an employee; you are an owner contributing to the long-term success of the business.
This role is ideal for an accounting professional who enjoys both payroll and general accounting responsibilities. You will play a key role in ensuring accurate payroll processing, supporting financial reporting, and maintaining compliance within a service and construction-based environment. Working closely with the Accounting Director, you will handle certified payroll, union reporting, and general ledger support while helping maintain the financial integrity of the organization.
Why Work With Us
- Competitive salary of $50,000-$70,000 based on experience
- 100% employer-paid health, dental, and vision insurance for employees
- Family health insurance available with pre-tax payroll deductions
- Employee Stock Ownership Plan (ESOP) with long-term retirement value
- 10-25 days of paid time off based on tenure
- 7 paid holidays annually
- Stable, employee-owned company with long-term career growth
- Annual employee appreciation and family events
This position combines payroll administration with core accounting functions, supporting payroll processing, financial reporting, and compliance in a construction and service environment. You will be responsible for maintaining payroll accuracy, supporting general ledger activities, and assisting with financial documentation and reporting while ensuring compliance with labor regulations and internal controls.
Key Responsibilities
- Process weekly payroll, including timekeeping review, payroll reconciliation, and PTO tracking
- Prepare certified payroll, prevailing wage reports, and union fringe benefit reporting in compliance with requirements
- Support general ledger activities, including payroll entries, labor allocations, and account reconciliations
- Assist with month-end close, financial reporting preparation, and audit support
- Maintain payroll and accounting records related to employee changes, compliance, and reporting requirements
- Manage payroll-related items such as garnishments, unemployment claims, and benefits coordination
- Track and maintain company licenses, certifications, and assist with insurance and compliance documentation
- Minimum of 3 years of experience in accounting, payroll processing, or financial administration
- Strong understanding of payroll accounting, payroll compliance, and financial recordkeeping
- Experience with certified payroll, prevailing wage, or union payroll environments preferred
- Proficiency with accounting software, preferably QuickBooks, and strong Excel skills
- Familiarity with general ledger processes, reconciliations, and financial reporting
- Strong attention to detail with excellent organizational and time management skills
- Ability to manage confidential financial and employee information with discretion
- Bachelor's degree in Accounting, Finance, Business Administration, or equivalent experience preferred
Apply today to be considered. Please, no calls. All candidates must apply online.
billing, accounting, invoicing, accounts payable, ap, quickbooks, accounts receivable, ar, office assistant, admin
Salary : $50,000 - $70,000