Executive Assistant (Secretary II)

Executive Assistant (Secretary II)

This position reports to the Campus Director and is an hourly, non-exempt role.

At Job Corps, this role supports the leadership that drives the center. You are not just managing tasks. You are helping maintain organization, communication, and consistency across operations.

This position requires professionalism, discretion, and the ability to manage multiple priorities while supporting executive-level leadership.

Make more than a living. Make a difference.

Position Overview

The Executive Assistant provides high-level administrative and clerical support to the Campus Director. This role ensures the efficient operation of the Director’s office through organization, communication, scheduling, and coordination of daily activities.

You will manage sensitive information, support center operations, and serve as a key point of contact for internal and external communication.

What You Bring

You bring organization, attention to detail, and the ability to manage competing priorities with minimal supervision. You are professional, reliable, and able to handle confidential information with discretion.

You communicate clearly, stay ahead of tasks, and ensure nothing falls through the cracks.

What You Gain

You gain experience supporting executive-level leadership in a structured, mission-driven environment. This role builds administrative, coordination, and communication skills that carry forward into higher-level positions.

Core Responsibilities

• Provides administrative support to the Campus Director, including calendar management, scheduling, and coordination of daily activities
• Prepares business correspondence, reports, and documents using standard office software
• Composes routine correspondence for review and signature
• Maintains organized and confidential files and records
• Attends meetings, takes notes, and prepares summaries or reports as needed
• Coordinates meetings, conferences, and travel arrangements
• Assists with planning and preparation for special events and center functions
• Manages incoming calls, emails, and messages, directing or responding as appropriate
• Ensures accuracy by proofreading documents for grammar, spelling, and formatting
• Orders and maintains office supplies and equipment
• Supports system organization and basic data management practices
• Assists in training new clerical staff as needed
• Maintains a professional office environment and ensures equipment and materials are properly handled
• Attends required training sessions
• Performs other duties as assigned

Qualifications

• High school diploma or equivalent required
• Associate degree in business or related field preferred
• Minimum of three years of administrative or clerical experience preferred
• Valid driver’s license with acceptable driving record preferred

Additional Requirements

• Ability to work independently and manage tasks without constant supervision
• Strong typing and computer skills
• Proficiency in Microsoft Office applications, including Word and Excel
• Strong organizational and time management skills
• Excellent written and verbal communication skills
• Strong attention to detail and accuracy
• Ability to maintain confidentiality and exercise discretion
• Knowledge of standard office procedures and practices

Veteran Friendly Employer

We proudly stand as a Veteran friendly employer and recognize the value of service, leadership, and real-world experience. We welcome Veterans, their spouses, and military spouses who bring discipline, resilience, and a mission-first mindset.

Your experience matters here. The leadership, accountability, and life lessons gained through military service directly support our mission to mentor, train, and prepare young people for the workforce and for life.

This is more than a job. It is an opportunity to continue serving by supporting leadership and ensuring operations run smoothly.

About Covenant Learning Solutions

Covenant Learning Solutions (CLS) partners with the U.S. Department of Labor to operate Job Corps centers focused on training and developing young adults for the workforce. Through structure, accountability, and hands-on training, CLS helps students build the skills needed to succeed in both career and life.

Equal Opportunity Employer

Covenant Learning Solutions is an equal opportunity employer. Auxiliary aids and services are available upon request to individuals with disabilities.