What are the responsibilities and job description for the Vehicle Ordering Specialist position at Corporate Resources of Illinois?
Vehicle Ordering Specialist – Rolling Meadows, IL
$75K–$95K depending on industry experience, plus full benefits, generous PTO, and company incentives such as reimbursement for various causes.
Every new vehicle on the road starts with a decision: the right make, model, and specifications to fit a client’s exact needs. Behind the scenes, someone has to bring all the moving pieces together: coordinating with manufacturers, confirming details, tracking timelines, and making sure nothing falls through the cracks. That’s where our Vehicle Ordering Specialists come in.
We’ve been helping organizations nationwide build and manage their fleets for more than 60 years. We pride ourselves not only on the vehicles we deliver, but also on the partnerships and trust we’ve built along the way. Now, we’re looking for someone who shares that same passion for precision, service, and client success to join our team.
Key Responsibilities:
- Process and manage vehicle orders from initiation to delivery, ensuring accuracy and timeliness.
- Collaborate with clients to confirm specifications, options, and special requirements for each vehicle.
- Communicate with dealerships, manufacturers, and internal teams to track order status and resolve issues.
- Maintain detailed records of orders, changes, and communications in company systems.
- Monitor production and delivery schedules, providing updates to clients as needed.
- Identify and address potential delays or discrepancies proactively to minimize impact on clients.
- Support internal teams by providing accurate vehicle data, reports, and documentation.
- Assist in continuous improvement initiatives to streamline ordering processes and enhance customer satisfaction.
- Serve as a resource for clients and colleagues on vehicle availability, specifications, and company policies.
Requirements / Qualifications:
- High school diploma or equivalent; Associate’s or Bachelor’s degree preferred.
- 3 years of previous experience in automotive, fleet management, or related industry within a similar role.
- Experience working with general vehicle parts is strongly considered.
- Strong knowledge of vehicle makes, models, and specifications is a big plus but not required.
- Excellent organizational and time-management skills with strong attention to detail.
- Proficiency in Microsoft Office Suite (Excel, Word, Outlook).
- Ability to manage multiple tasks and prioritize in a fast-paced environment.
- Problem-solving skills to address order issues and ensure client satisfaction.
- Professional demeanor and ability to maintain confidentiality.
Corporate Resources, on behalf of our client located in Rolling Meadows, IL, is hiring for a full-time, permanent Vehicle Ordering Specialist.
Salary : $75,000 - $95,000
