Office Administrator

About Cooler Master

For over three decades, Cooler Master has been a trusted partner to tier-1 global technology leaders, delivering pioneering thermal and manufacturing solutions. As AI computing workloads and next-generation data centers continue to push the boundaries of power density, Cooler Master is at the forefront of the industry—manufacturing critical high-density liquid cooling, CDU (Coolant Distribution Units), and advanced thermal infrastructure that power the global AI boom.

Driven by Innovation, Agility, and Professionalism, our culture is built on the "Cooler Master Spirit"—a collaborative environment rooted in structured discipline, teamwork, and accountability. We offer a fast-paced, technology-driven workplace where high-energy professionals can build the physical infrastructure of the future. If you thrive in a forward-moving atmosphere and want to grow at the speed of the AI revolution, this is the place to define your career.

Position Overview

The Office Administrator serves as a foundational member of the new manufacturing facility, responsible for the initial physical setup and subsequent long-term operational management. This position acts as the primary architect of office and site infrastructure, ensuring the facility transitions from a construction or empty shell phase into a fully functional, high-efficiency working environment for both administrative and production staff.

Key Responsibilities and Accountabilities

• Pre-Launch Setup: Manage the end-to-end setup of office spaces, breakrooms, and conference areas prior to the plant launch.
• Vendor & Contract Negotiation: Identify, evaluate, and negotiate contracts with service providers for security, cleaning, landscaping, and waste disposal.
• Furniture & Asset Procurement: Lead the selection and purchasing of all non-production furniture, ensuring ergonomic standards and budget compliance.
• Facility Walkthroughs: Conduct regular walkthroughs to identify maintenance needs and ensure the facility meets professional standards.
• Cleaning Crew Supervision: Supervise cleaning crews to maintain high standards of hygiene and organization across all office and common areas.
• Office Space & Seating Layouts: Manage office layouts and seating assignments to accommodate headcount growth and departmental restructuring.
• Asset Registry Management: Maintain a detailed and accurate registry of all non-manufacturing assets, including electronics, furniture, and appliances.
• Supply & Pantry Inventory: Manage inventory and procurement for office supplies, pantry stock, and stationery to prevent shortages.
• Mail & Courier Logistics: Oversee incoming and outgoing mail, courier services, and the distribution of internal documents.
• Safety & Emergency Preparedness: Assist in developing evacuation plans, coordinating fire drills, and maintaining first aid and fire safety equipment.
• Sustainability Initiatives: Implement and manage site-wide recycling programs and sustainable waste management initiatives.
• Budgeting & Expenditures: Assist in drafting the annual office budget and monitor monthly expenditures to ensure fiscal targets are met.
• Corporate Hospitality & Logistics: Manage end-to-end hospitality and logistics for visiting corporate employees and customers, including the coordination of local transportation, hotel accommodations, catering, and the preparation of dedicated meeting or touchdown spaces to ensure a professional experience.

Qualifications

• Education: Bachelor’s degree in Business Administration, Hospitality Management, Facility Management, or a related field.
• Core Experience: Minimum of 3–5 years of experience in office management or facility operations, specifically within a manufacturing or industrial environment.
• Site-Launch Track Record: Proven track record of participating in the setup, launch, or expansion of a new corporate office or production site.
• Vendor Management: Demonstrated experience in sourcing, vetting, and managing third-party service contracts and industrial vendors.
• Financial Administration: Competency in managing administrative budgets, processing invoices, and performing cost-benefit analyses for service contracts.
• Communication Skills: Excellent verbal and written communication skills for interacting with government agencies, vendors, and corporate leadership.
• Internal Customer Focus: A strong commitment to providing a high-quality working environment for internal "customers" (employees).
• Timeline Management: Ability to manage multiple timelines simultaneously, particularly during the critical facility setup phase.
• Adaptability & Flexibility: The flexibility to work in a fast-paced, evolving environment where priorities change as the plant scales.
• Cross-Cultural Competency: Experience working within diverse or international corporate structures, with an understanding of various professional working styles.
• OSHA Knowledge: Prior experience or formal training in managing Occupational Safety and Health Administration (OSHA) workplace requirements and documentation.
• Schedule Flexibility: Willingness to work occasional evenings or weekends during the critical launch phase or to oversee facility emergencies and high-priority visitor arrivals.
• ERP Systems: Knowledge of SAP or similar Enterprise Resource Planning systems for requisitioning, asset management, and expense tracking is highly preferred.
• Language Skills: Bilingual in Spanish is a plus.

Location: 3623 W Grand Pkwy N, Suite 100, Katy, TX 77449

Benefits

• Starting with 15 paid vacation days in the first year
• 11 paid corporate holidays 5 bonus holidays
• 5 paid sick leave days per year
• Comprehensive Medical, Dental, and Vision insurance plans
• FSA & HSA plans available
• Advanced health plan options with employer-subsidized out-of-pocket premiums
• Company-sponsored Short-Term Disability (STD) insurance
• Company-sponsored Life Insurance
• 401(k) retirement plan with company match

Disclaimer

Our goal is to be an industry leader while providing an exceptional workplace. This job description outlines the general nature and level of work performed; it is not an exhaustive list of all duties, responsibilities, or skills required. Management reserves the right to assign or modify duties and responsibilities at any time, with or without notice. We are an Equal Opportunity Employer (E.E.O.).