What are the responsibilities and job description for the Office Manager/Administrative Assistant position at Construction Company?
Small General Contractor - Santa Clarita, CA
Position Type: Full-Time
Salary Range: $68,000 - $80,000 annually
Location: Santa Clarita Office
About the Role
We are seeking a detail-oriented and experienced Office Manager/Administrative Assistant to join our growing general contracting team. This is a key position that requires someone who can seamlessly manage both administrative operations and field coordination while providing exceptional customer service.
Key Responsibilities
Administrative & Financial Management:
- Maintain accurate bookkeeping records and financial documentation
- Manage digital timesheets for field employees to ensure accuracy for outside payroll company
- Manage QuickBooks Pro for all accounting functions
- Collect payments from customers and manage accounts receivable
- Manage accounts payable including setting up and monitoring auto payments
- Handle financial reporting and reconciliation
Field Operations Coordination:
- Schedule and coordinate daily activities for field crews
- Manage job scheduling and project timelines
- Order materials and supplies for active projects
- Schedule and coordinate subcontractors and suppliers
- Track project progress and resource allocation
Customer Relations:
- Serve as primary point of contact for customer inquiries
- Correspond with customers including scheduling appointments and jobs
- Process customer payments and billing
- Manage contracts and change orders
- Provide project updates and resolve customer concerns
- Maintain professional communication with clients throughout projects
Required Qualifications
- Essential: Proficiency with QuickBooks Pro
- Proven bookkeeping experience (minimum 2-3 years preferred)
- Strong organizational and multitasking abilities
- Excellent written and verbal communication skills
- Experience in construction or contracting industry preferred
- Ability to work independently and manage multiple priorities
- Professional phone manner and customer service skills
- Proficient in Microsoft Office Suite
- Detail-oriented with strong problem-solving skills
What We Offer
- Competitive salary: $68,000 - $80,000 annually
- 2 weeks paid time off
- Paid holidays
- Opportunity to grow with an established local business
- Collaborative work environment
- Varied daily responsibilities in a dynamic industry
To Apply
Please submit your resume along with a brief cover letter highlighting your relevant experience, particularly with QuickBooks and any construction industry background.
This position requires reliable transportation and the ability to work full-time, Monday through Friday, 8:30 AM - 5:00 PM.
Salary : $68,000 - $80,000
