Paralegal

Brief Description

The Office of the General Counsel oversees the corporate governance, legal, compliance, and risk functions at the Conrad N. Hilton Foundation.

The Paralegal role supports the Office of the General Counsel with complex transactional matters, assisting with corporate filings, trademark registrations, governance, board meetings, and compliance tasks, all while maintaining a high degree of confidentiality, particularly in matters involving board and family matters. They independently manage calendars, deadlines, and priorities while drafting routine legal documents, performing redlining, proofreading, and discreet legal research to aid decision-making. Additional duties include coordinating contract negotiations, powers of attorney, insurance portfolios, tax filings, and meeting logistics such as minute-taking.

This role will report to the Vice President, Secretary, and General Counsel.

Responsibilities

Document Management and Drafting

• Draft routine legal documents and correspondence, with proficiency in redlining, draft control, and proofreading for formatting, spelling, and grammar.
• Manage legal documents and Board information in strict confidence, prioritizing conflicting needs, handling matters proactively, and ensuring timely follow-through on deadlines.
• Perform legal research, analyze results for decision-making, and summarize findings for attorney review.
  
  

Contract and Administrative Support

• Support contract negotiations and management, including assistance to internal business partners for routine contract matters.
• Take minutes as needed, and provide project management support.
• Perform administrative tasks, such as printing, compiling binders, and arranging meetings.
  
  

Governance and Compliance

• Assist with corporate filings, trademark registrations, and compliance with governance requirements, including preparation and maintenance of minutes, minute books, docket, and governing documents in both electronic and hard copy formats.
• Assist with corporate compliance and ethics program initiatives, ensuring adherence to the Foundation charter, protocols, and regulatory standards.
• Support management of powers of attorney, insurance policy portfolios, routine claim filings, and tax-related filings as needed.
  
  

Requirements

Education

Bachelor’s degree or Paralegal Certificate from an accredited school.

Experience/Technical Skills Required

• Three to five years of relevant prior experience.
• Knowledge of legal terminology and legal document management.
• Ability to identify and analyze legal and business issues in contracts, exercise sound judgment, and know when to escalate issues internally for further discussion and resolution.
• Excellent oral and written communication skills, attention to detail, critical thinking, and problem-solving skills.
• Self-motivated, takes initiative, ability to learn quickly.
• Experience with MS Office Suite, including Outlook, Word, PowerPoint, and Excel.
• Ability to multitask, be flexible, and prioritize and complete projects effectively and efficiently.
• Excellent organizational, analytical, communication, and interpersonal skills, and attention to detail.
• Licensed as a notary public, or eligible (and willing) to become licensed, is a plus.
• A keen sense of ethics, integrity, and professionalism, and a passion and commitment to the mission, vision, and values of the Conrad N. Hilton Foundation.
  
  

Physical Requirements

• Ability to work on-site at least three days each week (MTW) according to the hybrid schedule policy.
• Prolonged periods of sitting at a desk and working on a computer.
• Must be able to lift up to 15 pounds at a time.
  
  

Summary

About the Conrad N. Hilton Foundation

International hotelier Conrad N. Hilton established the grantmaking foundation that bears his name in 1944 to help people living in poverty and experiencing disadvantage worldwide. More than eighty years later, the work continues, concentrating on efforts to ensure healthy early childhood development and sustainable livelihoods for youth and refugee populations, support young people transitioning out of foster care, improve access to housing and support services for people experiencing homelessness, identify solutions to safe water access, and lift the work of Catholic sisters. Additionally, following selection by an independent, international jury, the Foundation annually awards the $3 million Conrad N. Hilton Humanitarian Prize to an organization doing extraordinary work to reduce human suffering. The Foundation is one of the world’s largest, with approximately $7.3 billion in assets. It has awarded grants to date totaling more than $3.6 billion worldwide, and nearly $300 million in 2024. Please visit www.hiltonfoundation.org for more information.

About Our Benefits

We value the health and well-being of our employees. Some of the benefits we offer include:

• Comprehensive and generous health and life insurance options;
• Fitness benefits;
• Paid holidays, time off, and parental leave;
• Flexible work schedules and technology benefits;
• Foundation-funded retirement savings plan;
• Professional learning and development, and educational assistance;
• Employee matching gifts to qualified non-profit organizations.
  
  

The hiring range for this position is $90,000 to $113,000. The final base salary will be determined based on individual qualifications and experience.