Office Administrator / Adminstative Assistant

Local fast paced company is seeking a reliable, responsible, and highly organized Office Administrator / Administrative Assistant to support the day-to-day operations of our office.

This position provides administrative support to the Owner and Chief of Operations while helping ensure that general office activities are completed accurately and efficiently. Responsibilities include answering phones, managing schedules, maintaining records, and filing systems, assisting with billing and accounts receivable, preparing routine reports, maintaining customer information, ordering office supplies, and handling other administrative needs as they arise.

The ideal candidate is dependable, detail-oriented, organized, and able to manage multiple priorities in a busy office environment. Strong written and verbal communication skills are essential, along with proficiency in Microsoft Office and QuickBooks Online.

Responsibilities

• Answer and direct incoming phone calls.
• Take accurate messages and ensure they are relayed to the appropriate person.
• Organize and schedule appointments and meetings.
• Assist the Owner and Chief of Operations with scheduling and administrative needs.
• Prepare and distribute emails, correspondence, mail, forms, and other documents.
• Assist with customer billing and accounts receivable.
• Prepare regularly scheduled accounts receivable, billing, and administrative reports.
• Accurately enter, update, and maintain customer and account information.
• Develop, organize, and maintain electronic and physical filing systems.
• Maintain customer contact lists and company records.
• Monitor and order office supplies as needed.
• Research vendors, pricing, products, and suppliers when requested.
• Assist with general office organization and daily administrative operations.
• Complete errands and other administrative tasks as necessary.
• Maintain confidentiality when handling customer, employee, financial, and company information.
• Follow established office procedures and communicate questions or problems promptly.
• Perform additional administrative duties as assigned.

Qualifications & Skills

• Previous experience as an Administrative Assistant, Office Administrator, Office Assistant, or similar position preferred.
• Knowledge of general office systems, procedures, and administrative practices.
• Proficiency with QuickBooks Online.
• Proficiency with Microsoft Office, particularly Excel, Word, and Outlook.
• Working knowledge of standard office equipment, including printers, scanners, and similar equipment.
• Strong organizational and time-management skills.
• Ability to prioritize responsibilities and manage multiple tasks.
• Excellent attention to detail and accuracy.
• Strong problem-solving skills and good judgment.
• Excellent written and verbal communication skills.
• Ability to work independently while also communicating effectively with management and other team members.
• Dependable, professional, and able to follow through on assigned responsibilities.
• High school diploma or equivalent required.
• Additional education or certification in office administration, bookkeeping, or a related field is a plus.
• Valid driver's license required.

Job Type: Full-time

Pay: $19.00 - $21.50 per hour

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Paid time off
• Retirement plan
• Vision insurance

Education:

• High school or equivalent (Required)

Experience:

• Customer Service: 1 year (Required)
• Administrative Assistants & Receptionist: 1 year (Required)

License/Certification:

• Drivers License (Required)

Work Location: In person

Salary : $19 - $22