What are the responsibilities and job description for the Office Administrator position at KB Management Solution LLC?
We are a growing, full-service property management company seeking a full-time Office Administrator to support the day-to-day administrative needs of multiple business units operating under one management company.
We are a small, family-owned business that values professionalism, reliability, and a positive working environment. We are looking for an organized, dependable, and detail-oriented individual who enjoys working as part of a close-knit team and takes pride in their work.
The ideal candidate is comfortable managing multiple priorities, communicating professionally with clients and vendors, handling sensitive information, and taking initiative to keep administrative processes running smoothly.
Responsibilities:
The following is not an all-inclusive list. Responsibilities may vary based on account assignment and business needs:
- Schedule and coordinate maintenance requests
- Ensure client contracts are fully executed, properly documented, and filed
- Schedule appointments and coordinate administrative needs
- Provide professional and responsive customer service
- Answer incoming phone calls in a professional and courteous manner
- Maintain organized electronic and physical filing systems
- Assist with basic administrative and bookkeeping-related tasks
- Order and maintain office supplies
- Shred and securely dispose of confidential documents
- Support the administrative needs of multiple business units
- Perform other duties and administrative tasks as needed
Basic Requirements
- High school diploma or equivalent required
- 2 years of administrative, office, bookkeeping, or related experience
- Working knowledge of AP/AR processes and basic accounting concepts
- Proficiency with Microsoft Office Suite, including Word, Excel, and Outlook
- Working knowledge of Adobe Acrobat and email
- Strong attention to detail and accuracy, particularly when working with numbers and financial information
- Excellent written and verbal communication skills
- Ability to prioritize and multitask across several businesses and competing priorities
- Ability to handle financial, client, and tenant information with professionalism and discretion
- Excellent customer service skills, with the ability to think critically about client needs and identify appropriate internal solutions
- Comfortable learning and adapting to new software and technology
- Strong work ethic and willingness to take initiative
- Highly organized, efficient, and detail-oriented
- Ability to work independently while also being a collaborative team member
Job Type: Full-time
Pay: $50,000.00 - $60,000.00 per year
Work Location: In person
Salary : $50,000 - $60,000