Family Office Accounting Manager

Position Summary

We are seeking a highly organized, detail-oriented accounting professional to perform accounting, bookkeeping, tax analysis, tax coordination, and financial reporting for a privately held group of affiliated entities and family office activities.

This individual will be responsible for the day-to-day accounting operations of multiple entities, management of intercompany transactions, financial reporting, tax-related analysis, and oversight of one remote accounting team member.  The successful candidate will serve as a key resource to the organization by helping identify tax implications, entity-level considerations, and providing reports and analysis.

This role requires a strong understanding of multi-entity accounting, tax concepts, distributions, depreciation, related-party transactions, and financial reporting, along with the ability to work independently and proactively identify issues before they become problems.  A high level of integrity and confidentiality is required.

Key Responsibilities

Accounting and Financial Management

·      Perform accounting operations for multiple affiliated entities and family office activities

·      Perform bookkeeping functions

·      Prepare and review monthly, quarterly, and annual financial statements

·      Manage month-end, quarter-end, and year-end reconciliation and close processes

·      Perform account reconciliations and maintain supporting schedules

·      Manage intercompany transactions, allocations, and reconciliations

·      Oversee related-party transactions, including loans, transfers, and distributions among entities

·      Coordinate audit preparation

·      Assist with regulatory compliance and reporting requirements

·      Develop and improve accounting processes, internal controls, and documentation

Tax Analysis and Coordination

·      Serve as the organization's internal resource on tax-related matters

·      Review tax returns and prepare tax information, even if not responsible for signing or filing returns

·      Support tax planning initiatives and identify opportunities for improved tax efficiency

·      Assist with all corporate, partnership, non-profit and individual tax matters

·      Monitor state filing requirements and nexus considerations

·      Oversee fixed asset accounting and proactively identify depreciation planning opportunities to optimize tax outcomes and financial reporting

·      Evaluate and administer owner distributions and equity transactions, providing guidance on tax consequences, entity-level impacts, and capital planning strategies

·      Ensure timely delivery of information required for tax compliance and planning

·      Proactively identify tax issues, opportunities, and planning considerations for ownership and management

·      Ensure compliance with accounting and tax regulations

Family Office Accounting

·      Prepare recurring financial and net worth reporting

·      Maintain personal financial statements

·      Reconcile investment and brokerage accounts

·      Assist with cash management and reporting across personal and business entities

·      Track ownership interests, capital accounts, and related financial information

Leadership and Team Management

·      Supervise and support one remote accounting team member

·      Delegate tasks and review work for accuracy and completeness

·      Establish procedures and accountability measures

·      Provide training, guidance, and process improvements

·      Foster a culture of accuracy, ownership, and continuous improvement

Required Experience

·      Bachelor's degree in Accounting, Finance, or related field

·      5 years of progressive accounting experience

·      Experience with multi-entity accounting and intercompany accounting

·      Experience working with external tax advisors and auditors

·      Experience with high-net-worth individuals, family offices, privately held businesses, or closely held companies preferred

Technical Experience

·      Consolidated financial reporting

·      Financial statement preparation

·      Cash flow forecasting

·      Fixed asset accounting and depreciation

·      Equity accounting and owner distributions

·      Related-party transactions

·      Individual, LLC, partnership, S-Corporation, and corporate tax concepts

·      State tax and nexus considerations

·      Entity structure and ownership considerations

·      Cost segregation and depreciation concepts

·      Tax basis and capital account tracking

·      Estimated tax payment calculations and coordination

Personal Characteristics

·      High level of confidentiality and discretion

·      Strong ownership mentality

·      Exceptional attention to detail

·      Urgency to deadlines

·      Independent and self-motivated

·      Excellent organizational and follow-through skills

·      Strong analytical and problem-solving abilities

·      Willingness to embrace technology

·      Ability to identify risks and issues proactively

·      Professional communication skills and sound judgment

·      Ability to prioritize effectively in a dynamic environment

·      Commitment to accuracy, accountability, and continuous improvement

Systems and Software

·      Advanced Microsoft Excel skills, including but not limited to financial modeling, data analysis and reporting, and complex reconciliations

·      QuickBooks Enterprise

·      SmartSheet

·      Bill.com

·      Banking and treasury management platforms

·      ShareFile