What are the responsibilities and job description for the Executive Assistant position at Confidential?
Executive Assistant to CEO/President
Fort Myers, FL (On-site)
Salary: $39,000 – $48,000/year, based on experience
We're a fast-growing SaaS company serving commercial and government clients, recently expanded through a merger. We're looking for an experienced Executive Assistant to support our CEO and help keep our office running smoothly.
This is not an entry-level role. We need someone who has genuinely done this before — who understands what it means to manage an executive's time, anticipate needs before they're asked, and keep an office organized without hand-holding.
What You'll Do
- Manage the CEO's calendar, travel, and daily schedule, proactively resolving conflicts and prioritizing what matters
- Prepare, organize, and format materials for board meetings and executive reviews
- Serve as a gatekeeper and first point of contact for internal and external communications
- Coordinate logistics for meetings, offsites, and travel arrangements
- Manage office operations, vendor relationships, and day-to-day administrative needs
- Handle sensitive and confidential information with discretion
- Draft correspondence, take meeting notes, and follow up on action items
- Anticipate the needs of a busy executive in a fast-paced, growing company
What We're Looking For
- 3 years of experience as an Executive Assistant supporting C-level leadership
- Strong command of Microsoft Office / Google Workspace and calendar management tools
- Excellent written and verbal communication skills
- High attention to detail and strong organizational skills
- Ability to exercise sound judgment and discretion with confidential information
- A self-starter who can manage competing priorities with minimal oversight
- Prior experience in a startup, SaaS, or fast-growing company environment is a plus
- Experience preparing board or executive-level materials is a strong plus
If you're a polished, proactive professional who thrives on keeping a busy executive organized and ahead of schedule, we'd love to hear from you!
Pay: $39,000.00 - $48,000.00 per year
Work Location: In person
Salary : $39,000 - $48,000