What are the responsibilities and job description for the Bookkeeper position at Confidential?
We are seeking a detail-oriented and proactive Bookkeeper to support our Finance team. In this role, you will be responsible for maintaining accurate financial records, overseeing Accounts Payable and Receivable processes, reconciling transactions, and supporting administrative operations as needed. The ideal candidate will have hands-on experience with QuickBooks Online, be tech-savvy, and comfortable managing day-to-day accounting functions in a collaborative team environment.
Key Responsibilities:
· Maintain accurate accounting records in compliance with internal policies and accounting standards
· Record and reconcile incoming payments, including cheques, ACH, and wire transfers
· Produce invoices and collect payments from clients
· Monitor vendor bills and ensure timely and accurate payments
· Issue purchase orders based on approved requisitions and validate purchase amounts
· Track, research, and categorize expenses; maintain supporting documentation
· Prepare deposit batches and collaborate with external accountants
· Reconcile discrepancies in cash reports and customer accounts
· Assist in payroll preparation and address staff inquiries regarding accounting/payroll issues
· Provide backup support to administrative functions when needed
· Generate reports and maintain spreadsheets for financial tracking
Requirements:
· College diploma or university degree in Accounting, or equivalent work experience
· 1–3 years of bookkeeping, accounts payable/receivable, or general accounting experience
· Solid understanding of GAAP and bookkeeping best practices
· Proficiency in QuickBooks Online (preferred), Microsoft Excel, and general office software
Preferred:
· Experience working with cross-functional teams or small business environments
· Familiarity with Canadian accounting regulations and tax procedures
· Knowledge of payroll processing
Working Conditions:
• Standard office environment
• Occasional flexibility may be required during month-end or reporting cycles