Bookkeeper / Administrative Assistant

Job Summary
We are seeking a detail-oriented and proactive Bookkeeper / Administrative Assistant to join our dynamic team. This role combines essential bookkeeping responsibilities with administrative support to ensure smooth financial operations and office workflows. The ideal candidate will be energized by managing financial records, maintaining accurate accounts, and providing administrative assistance that keeps our organization running efficiently. This position offers an exciting opportunity to develop your accounting expertise while supporting day-to-day business functions in a collaborative environment. QuickBooks experience is a must.

Responsibilities

• Manage incoming calls and visitors with professionalism and courtesy.
• Manage and maintain accurate financial records using accounting software such as QuickBooks (Desktop & Online).
• Perform bank reconciliations, account analysis, and general ledger reconciliation to ensure financial accuracy and compliance with GAAP (Generally Accepted Accounting Principles).
• Process accounts payable and receivable transactions, including invoice entry, payment processing, and vendor communications.
• Prepare journal entries, conduct balance sheet reconciliation, and ensure proper debits & credits are recorded in accordance with double-entry bookkeeping standards.
• Assist with payroll processing, tax filings, and governmental accounting requirements as needed.
• Support budgeting activities by tracking expenses and preparing financial reports; contribute to financial report writing for internal review or external audits.
• Provide administrative support such as managing correspondence, scheduling appointments, maintaining filing systems, and performing 10 key typing tasks efficiently.
• Printing, filing, shredding, sending faxes.

Skills

• Must be a self-starter.
• Proficiency in QuickBooks (Desktop & Online) and Microsoft Office (Word, Excel, ect).
• Strong understanding of corporate accounting principles, non-profit accounting practices, and governmental accounting standards.
• Experience with account reconciliation, bank reconciliation, general ledger accounting, and journal entries.
• Knowledge of GAAP guidelines and technical accounting concepts related to double-entry bookkeeping.
• Ability to perform accounts payable/receivable functions accurately while adhering to deadlines.
• Familiarity with payroll processing and tax experience related to financial compliance.
• Excellent organizational skills with the ability to handle multiple tasks such as budgeting, account analysis, and financial report writing efficiently.
• Strong attention to detail in account analysis and general ledger reconciliation; capable of working independently or collaboratively within a team environment. Join us to be part of a vibrant organization where your expertise will make a meaningful impact! We value energetic professionals who thrive on precision and efficiency—help us keep our financial operations seamless while supporting our administrative needs.

Expected hours: No more than 20.0 per week

Work Location: In person