Administrative Assistant- Construction Office

Administrative Assistant – Construction Office

Location: Kawaihae, Big Island

Job Type: Part-Time (2-3 days weekly to start)

Position Summary

We are seeking a reliable and organized Administrative Assistant to support daily operations of our construction office. This role provides administrative, clerical, and coordination support to project managers, field staff, and leadership. The ideal candidate is detail-oriented, proactive, and comfortable working in a fast-paced construction environment.

Key Responsibilities

· Answer phones, greet visitors, and manage general office communications

· Provide administrative support to all projects and office operations

· Maintain project files (electronic and hard copy) and document logs

· Track certificates of insurance, licenses, and compliance documents

· Assist with invoicing, timecards, and basic data entry

· Order office supplies and coordinate equipment or service requests

· Schedule meetings, inspections, and deliveries

· Support project closeout documentation and archiving

· Assist with distributing submittals, RFIs, permits, and project documentation as requested

· Support contract and subcontract paperwork preparation and routing

· Prepare and distribute correspondence, reports, and meeting minutes

Qualifications

· 2 years administrative or office support experience (construction industry preferred)

· Proficiency in Microsoft Office (Word, Excel, Outlook)

· Strong organizational and multitasking skills

· Excellent written and verbal communication

· High attention to detail and accuracy

· Ability to prioritize tasks and meet deadlines

· Professional and dependable work ethic

Preferred Skills

· Experience in a construction or trade contractor office

· Familiarity with construction terminology and documents (RFIs, submittals, change orders)

· Experience with Google Doc’s/Drive, Bluebeam, Adobe, or similar software

· Basic bookkeeping or project accounting support experience

Work Environment

· Office-based construction company environment

· Interaction with field staff, subcontractors, and clients

· Fast-paced with multiple active projects

Compensation & Benefits

· Competitive hourly or salary pay (based on experience)

· Health, dental, and vision insurance

· Paid time off and holidays

· Opportunities for growth in construction administration or project coordination

How to Apply

Submit resume to email link
Subject line: Administrative Assistant – Construction Office

Job Type: Part-time

Pay: $25.00 - $30.00 per hour

Expected hours: 20 – 30 per week

Benefits:

• Dental insurance
• Flexible schedule
• Health insurance
• Paid time off
• Vision insurance

Work Location: In person

Salary : $25 - $30