What are the responsibilities and job description for the Accounts Payable Specialist position at Confidential?
A growing construction company based in Wilmington, North Carolina is seeking a dependable, self-directed Accounts Payable Specialist to own their full-cycle payables process.
You will handle high-volume production work central to the daily cash management in a fast-paced environment.
Day to Day:
- Expense Auditing: Review and process internal employee business expenses and mileage reimbursements in accordance with standard company travel policies.
- Aging Analysis: Generate and distribute standard aging reports to give management clear visibility into upcoming and outstanding financial liabilities.
- High-Volume Processing: Manage vendor invoices, subcontractor pay applications, and material purchases from entry to payment.
- Digital Archiving: Assist in maintaining a streamlined department by scanning, indexing, and organizing electronic financial records for quick retrieval. Match invoices to purchase orders and delivery tickets, proactively researching and resolving any discrepancies.
- System Reconciliations: Monitor and reconcile clearing accounts to ensure the sub-ledger aligns perfectly with the general ledger. Prepare weekly check runs, ACH payments, and credit card transactions while reconciling vendor statements.
- Cross-Functional Support: Collaborate with the broader accounting team on ad-hoc financial reporting and standard fiscal year-end preparation. Partner with project managers to ensure accurate GL coding and job cost tracking.
Targeting:
- Experience: 8 years of full-cycle AP experience, ideally within construction or a project-based industry.
- Tech Skills: Proficiency in Microsoft Excel and familiarity with ERP accounting systems.
- Mindset: Extreme attention to detail, highly organized, and able to consistently meet deadlines