Executive Assistant

Position Summary:

Responsible for providing high-level administrative support to the CEO. This role is essential in ensuring efficient operations, managing schedules, and handling communications. Proactively anticipates needs, maintains confidentiality, and coordinates a variety of tasks while they focus on strategic decision-making and key responsibilities.

Responsibilities:

• Maintains executive’s calendar, meetings, conferences, and travel. Prioritizes and resolves scheduling conflicts.
• Acts as the point of contact between the executive and internal/external stakeholders. Screens emails, phone calls, and other communications, by responding or redirecting as needed.
• Coordinates meetings, prepares agendas, takes meeting notes, and ensures follow-up on action items. Organizes team gatherings as needed.
• Partners with internal teams such as Operations, Marketing, HR, Training, and peer Executive Admins to ensure alignment and efficient execution of key initiatives, projects, and processes.
• Maintains the highest level of confidentiality at all times and safeguards sensitive information.
• Proactively addresses issues or challenges, providing solutions and ensuring smooth operations.
• Prepares documents, reports, and presentations for the executive.
• Develops and sustains a high level of professionalism amongst staff and leadership.
• Performs other duties and projects assigned.

Requirements:

• High School Degree or equivalent required. Bachelor’s Degree preferred.
• Minimum of five (5) years’ executive administrative assistant experience within a large, complex corporate environment required.
• Proficient in Microsoft Suite (Outlook, Excel, PowerPoint).
• Experience with maintaining and handling sensitive information.