Senior Executive Assistant

Senior Executive Assistant

Location: New York City/Midtown

Position: Contract or Contract to Hire

Why are we posting as confidential? We are a boutique recruiting firm in NYC with 20 years of experience supporting local clients. Given the volume of applicants (some real, some not) we prefer to keep our firm confidential until we have selected a few highly qualified individuals to interview for the position.

We are seeking a highly resilient and self-driven Executive Assistant to support senior leaders within a prestigious private investment firm. This role requires exceptional emotional intelligence, discretion, and the ability to navigate high-stakes situations with confidence and composure. You will serve as a trusted partner with light Chief of Staff responsibilities.

Key Responsibilities:

• Manage communications, calendars, and priorities for Managing Directors and senior leaders within the Private Investment group.
• Act as a strategic partner with light Chief of Staff duties, including coordinating cross-functional projects, tracking key initiatives, and ensuring follow-through on priorities.
• Serve as travel agent and coordinator, managing all aspects of complex domestic and international travel arrangements, including flights, accommodations, ground transportation, and detailed itineraries.
• Handle confidential and sensitive matters with discretion and maturity.
• Organize and monitor all email correspondence, calls, and stakeholder interactions.
• Coordinate meetings and logistics with precision and foresight.
• Prepare materials for meetings, presentations, and internal communications.
• Process and submit expense reports in a timely manner.
• Build strong relationships across teams and with external partners.
• Facilitate activities associated with board memberships and external organizations.
• Adapt quickly to changing priorities and support team initiatives.

Qualifications:

• Minimum 5 years providing senior executive-level administrative support.
• Bachelor's degree preferred.
• Advanced proficiency in Microsoft Office (Word, Excel, PowerPoint).
• Experience coordinating complex travel arrangements and serving as a travel coordinator.
• Superior written and oral communication skills with strong attention to detail.
• Proven ability to handle sensitive information with tact and discretion.
• Calm under pressure with flexibility to work with various leadership styles.
• Ability to work on-site five days a week.