Executive Assistant to Managing Director

A leading NY based Financial Services firm is seeking an Executive Assistant. This is an excellent opportunity to expand your EA experience in a prestigious setting.

Responsibilities

• Manage the executives calendar, scheduling and coordinating meetings, while considering the time zones of a global organization. Adapt quickly to last-minute changes and reprioritization.
• Plan and book travel arrangements, optimizing itineraries. Collaborate with the Chief of Staff to put together comprehensive packets for business trips anticipating and addressing potential challenges in advance.
• From time to time, represent the executive in meetings, taking notes and summarizing key points when required.
• Act as a gatekeeper for the executives schedule, controlling access and ensuring that the executives time is optimized.
• Craft and distribute agendas and other documents for meeting participants and executive team leaders when necessary.
• Exercise sound judgment and tone when managing requests and inquiries internally and externally.
• Be quickly responsive and available during nights and weekends as needed to address urgent matters and ensure the executives schedule runs smoothly.

Qualifications

• Microsoft Office suite (Outlook, Excel, Word, PowerPoint, etc.)
• Communication skills, written/verbal
• Ability to prioritize and meet deadlines and keep information confidential