Procurement Specialist

Job Description:

The Procurement Expeditor position is a high-visibility, high-impact, and globally integrated position that is instrumental in supporting the procurement agreements and transactional work for Research and Development sites in North America. This position has numerous varied and complex tasks which must be handled efficiently and effectively to ensure that client, supplier, and buyer needs are met. The ideal candidate will be a dynamic and highly motivated problem solver, serving as the primary interface regarding all matters related to inquiries, purchase orders, invoicing, purchasing documents and any other client service-related items in the handling of Procurement transactional work.

Some of the key job responsibilities include:

• Serve as the key contact for day-to-day needs of Research & Development team and suppliers, using discretionary judgment to resolve issues in the absence of the R&D buyer.
• Respond to critical delivery, supply, and invoicing issues promptly, using judgment to resolve them independently without leadership direction.
• Responsible for preparing, negotiating, managing, and coordinating agreements supporting the procurement of various materials and services.
• Buyer of record with execution authority
• Points of negotiation may include, but not limited to - terms and conditions, lump sums, labor rates, mark-ups, and terms of payment
• Create white paper agreements
• Serve as a resource to new buyers regarding S&L policies and procedures, and handle all end-to-end processes after negotiations are complete.
• Analyze orders to ensure correct T’s & C’s are used and engage Legal during the negotiation process with suppliers as needed.
• Monitor agreements to ensure they do not expire and collaborate with the buyer on whether to extend, cancel, or recreate them.
• Collaborate with supply chain and/or contract administrators to ensure agreements are implemented at the site level.
• Independently assess workload to set priorities and adjust, ensuring uninterrupted supply and outstanding client, supplier, and buyer satisfaction.
• Initiate, develop, facilitate, and implement process improvements, create standard operating procedures and training documents, as needed.
• Participate in global teams for standardization, and drive to improve KPI performance, including participating in ISO 9001 audits.

Responsibilities

• Serve as the key contact for day-to-day needs of Research & Development team and suppliers, using discretionary judgment to resolve issues in the absence of the R&D buyer.
• Respond to critical delivery, supply, and invoicing issues promptly, using judgment to resolve them independently without leadership direction.
• Responsible for preparing, negotiating, managing, and coordinating agreements supporting the procurement of various materials and services.
• Buyer of record with execution authority
• Points of negotiation may include, but not limited to - terms and conditions, lump sums, labor rates, mark-ups, and terms of payment

Qualifications

• Degree in Supply Chain or a related field is preferred but not required.
• Serve as the key contact for day-to-day needs of Research & Development team and suppliers, using discretionary judgment to resolve issues in the absence of the R&D buyer.
• Respond to critical delivery, supply, and invoicing issues promptly, using judgment to resolve them independently without leadership direction.
• Responsible for preparing, negotiating, managing, and coordinating agreements supporting the procurement of various materials and services.
• Buyer of record with execution authority
• Points of negotiation may include, but not limited to - terms and conditions, lump sums, labor rates, mark-ups, and terms of payment

Skill Requirements

• Degree in Supply Chain or a related field is preferred but not required.
• Candidates must have strong customer service skills, be client-focused, and possess excellent interpersonal and communication skills to handle various tasks and demands effectively.
• Good decision-making, problem-solving, and analytical skills, along with the initiative and attention to detail to follow through on tasks.
• Ability to work independently with minimal supervision, strong time management skills, and the ability to set priorities and meet yearly goals.
• Strong organizational skills to manage a consistent workload and execute well under pressure, while being flexible and adaptable.
• Being a strong team player with a good attitude who creates a positive environment, helps team members proactively, and exhibits professionalism and tact as a key connection between clients, suppliers, and buyers.
• Strong computer skills (Word, Excel, PowerPoint, Outlook) and experience with procurement systems (SAP) are essential.

Thanks,