Procurement Specialist

SUMMARY OF POSITION FUNCTION:

Responsible for the procurement of equipment, supplies, services, and vendor contracts in compliance with

government, center and corporate policy.

MAJOR DUTIES AND RESPONSIBILITIES:

• Procures supplies, equipment, services and vendor contracts in compliance with government and corporate

policy.

• Prepares all purchase orders for food, supplies, services and vendor contracts.

• Prepares supporting documentation for submittal to the Contracting Officer for proposals, leases and other

procurement actions that require Contracting Officer’s approval.

• Reviews and administers all contracts, subcontracts, leases/rental agreements.

• Prepares specifications/bids; solicits bids and quotations in compliance with corporate and FAR

regulations.

• Establishes and maintains records of purchase requisitions, solicitations and awards.

• Adheres to the goals established in the Minority and Small Business Subcontracting Plan and promotes

purchases from these vendors.

Note: This job description is not intended to be all-inclusive. Employee may perform other related duties as

needed to meet the ongoing needs of the organization.

SKILLS/COMPETENCIES:

• Skilled in the use of computerized purchasing systems

• Working knowledge of federal, state and government procurement practices

• Proven ability to negotiate contracts and maintain vendor relations

• Proven ability to plan and manage projects

• Demonstrated ability to meet deadlines and schedules

• Demonstrated effective written and verbal communication skills; excellent customer service skills

• Demonstrated ability to manage frequent interruptions and changing priorities.

• Proficient in the use of computer software such as Microsoft Word, Excel, Power Point and Outlook

EDUCATION REQUIREMENTS:

• Post secondary degree. A combination of education and experience may substitute for formal education on

a year-for-year basis.

EXPERIENCE:

• 1 year of experience in work related field.

OTHER:

• Must possess a valid driver’s license with an acceptable driving record. ADA REQUIREMENTS:

In accordance with the Americans with Disabilities Act, it is possible that requirements may be modified to reasonably accommodate disabled individuals. However, no accommodations will be made which may pose serious health or safety risks to the employee or others or which impose an undue hardship on the company.

Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions. The term "qualified individual with a disability" means an individual with a disability who, with or without reasonable accommodation, can perform the essential functions of the position.

PHYSICAL ACTIVITIES:

• Reading, writing and communicating fluently in English

• Hearing and speaking to express ideas and/or exchange information in person or over the telephone

• Seeing to read labels, posters, documents, PC screens, etc.

• Sitting, standing, moving about or walking for occasional or frequent periods of time

• Dexterity of hands and fingers to operate a computer keyboard and other office equipment

• Kneeling, bending at the waist, stooping and reaching overhead

• Retrieving and storing files and supplies; occasionally carrying and/or lifting light objects

WORKING CONDITIONS:

• Campus and general office setting

• Indoor and outdoor environment