Procurement Specialist

Job Title: Procurement Analyst / Procurement Expeditor

Location: Wilmington, DE

Duration: 12 months

Shift: Mon–Fri, 8:00 AM – 5:00 PM (EST)

Pay Rate: $Negotiable (W2)

Work Type: Onsite

Comments:

Need someone with the SAP experience & Import Orders.

Position Overview

The Procurement Expeditor is a high-visibility, high-impact role supporting procurement agreements and transactional activities for Research & Development teams across North America. This position serves as the primary interface between clients, suppliers, and buyers, ensuring smooth handling of purchase orders, invoicing, and procurement documentation. The role requires strong problem-solving skills, independent decision-making, and the ability to manage multiple complex tasks efficiently while maintaining high levels of client and supplier satisfaction.

Key Responsibilities

Stakeholder Management & Support

·        Serve as the key contact for day-to-day needs of R&D teams and suppliers

·        Act as the primary interface for inquiries, purchase orders, invoicing, and procurement-related activities

Issue Resolution

·        Respond to critical delivery, supply, and invoicing issues promptly

·        Use independent judgment to resolve issues without leadership direction

Procurement & Contract Management

·        Prepare, negotiate, manage, and coordinate procurement agreements

·        Act as buyer of record with execution authority

·        Negotiate terms including T&Cs, labor rates, mark-ups, lump sums, and payment terms

·        Create and manage white paper agreements

Process Execution & Compliance

·        Manage end-to-end procurement processes post-negotiation

·        Ensure correct Terms & Conditions are applied

·        Collaborate with Legal during supplier negotiations

·        Monitor agreement lifecycle (renew, extend, cancel, recreate)

Collaboration & Operations

·        Work with supply chain and contract administrators to implement agreements

·        Prioritize workload to ensure uninterrupted supply and satisfaction

Continuous Improvement

·        Develop SOPs and training materials

·        Drive process improvements and standardization initiatives

·        Participate in global teams and ISO 9001 audits

Required Qualifications

·        Degree in Supply Chain or a related field (preferred but not required)

·        Strong customer service and client-facing experience

·        Ability to work independently with minimal supervision

·        Strong time management and ability to meet deadlines

·        Excellent communication and interpersonal skills

·        Strong problem-solving and decision-making abilities

·        High attention to detail and organizational skills

Skills & Competencies

Technical Skills

·        Microsoft Office Suite: Word, Excel, PowerPoint, Outlook

·        Procurement systems experience (SAP required)

Functional Skills

·        Procurement operations and contract negotiation

·        Supplier and stakeholder management

·        Purchase order and invoicing processes

·        Analytical and problem-solving skills

Core Competencies

·        Teamwork & Collaboration

·        Communicating with Impact

·        Customer Relationship Building

·        Analysis and Judgment

·        Managing Productivity

·        Business Acumen

Preferred Skills

·        Experience supporting Research & Development procurement environments

·        Exposure to global procurement operations or cross-functional teams

·        Experience in process improvement and SOP creation

·        Familiarity with ISO 9001 standards and audits

·        Ability to handle high-volume, fast-paced procurement environments

·        Proactive mindset with adaptability to change