Clerical Assistant 2

Join the Department of Human Services as a Clerical Assistant 2 and help keep Ebensburg Center running smoothly. This role offers the chance to support essential staffing operations while building strong organizational skills. You will be part of a team that works together to maintain a well-coordinated environment. Step into a position where your efforts make a real difference every day.

This position plays a key role in keeping the Residential Living Area of Ebensburg Center fully staffed and operating smoothly. It requires careful coordination, communication, and record keeping to support a 24 hour facility. As a Clerical Assistant 2, you will perform the following duties:

• Schedule Management: Coordinate shift coverage for state and contracted staff across all units
• Record Accuracy: Maintain updated schedules, logs, reports, and attendance information
• Staff Communication: Share schedule updates with unit staff, supervisors, and management
• Overtime Coordination: Apply overtime rules and procedures to meet staffing needs without overuse
• Training Adjustments: Update schedules for trainings, meetings, and special assignments
• Emergency Updates: Send staffing and overtime messages through the communication system

Work Schedule and Additional Information:

• Full time employment, 37.5 hours per week.
• Work hours are 1:00 PM to 9:00 PM, with a 30 minute lunch.
  • Rotating days off and every other weekend off.
  • Schedule details including rotating and break days to be further discussed during interview.
  • May change based on operational needs.
• Telework: You will not have the option to telework in this position.
• The Department of Human Services provides excellent benefits, pay increases, paid leave and holidays, as well as opportunities for career advancement.
• Salary: Selected candidates who are new to employment within the Commonwealth of Pennsylvania will begin employment at the starting annual salary of $36,108 (before taxes).
• You will receive further communication regarding this position via email. Check your email, including spam/junk folders, for these notices.

QUALIFICATIONS

Minimum Experience and Training Requirements:

• Six months as a Clerical Assistant 1 (Commonwealth job title or equivalent Federal Government job title, as determined by the Office of Administration); or
• Graduation from high school; or
• An equivalent combination of experience and training.

Other Requirements:

• You must meet the PA residency requirement. For more information on ways to meet PA residency requirements, follow the link and click on Residency Guidelines.
  
• You must be able to perform essential job functions.

• A conditional offer of employment will require a medical examination.
• This position falls under the provisions of the Older Adult Protective Services Act.
  • Under the Act, a conditional offer of employment will require submission and approval of satisfactory criminal history reports, including but not limited to, PA State Police and FBI clearance.

• Resumes, cover letters, and similar documents will not be reviewed, and the information contained therein will not be considered for the purposes of determining your eligibility for the position. Information to support your eligibility for the position must be provided on the application (i.e., relevant, detailed experience/education).
• Your application must be submitted by the posting closing date. Late applications and other required materials will not be accepted.
• Failure to comply with the above application requirements may eliminate you from consideration for this position.
• All application materials and interview responses must reflect the applicant's own experience, qualifications, and work. Applicants may use generative AI tools for preparation purposes only. Use of AI to misrepresent or falsify information, or to assist during interviews, is not permitted. Review the Guidance for Generative AI Tools & Job Seekers for additional information.

Veterans:

• Pennsylvania law (51 Pa. C.S. *7103) provides employment preference for qualified veterans for appointment to many state and local government jobs. To learn more about employment preferences for veterans, go to www.pa.gov/agencies/employment/how-to-apply.html and click on Veterans.

• 711 (hearing and speech disabilities or other individuals).

• Completing the application, including all supplemental questions, serves as your exam for this position. No additional exam is required at a test center (also referred to as a written exam).
• Your score is based on the detailed information you provide on your application and in response to the supplemental questions.
• Your score is valid for this specific posting only.
• You must provide complete and accurate information or:
  • your score may be lower than deserved.
  • you may be disqualified.
• You may only apply/test once for this posting.
• Your results will be provided via email.