What are the responsibilities and job description for the Office Manager/Administrative Specialist position at College of Charleston?
POSTING INFORMATION
Internal Title
Office Manager/Administrative Specialist*
Position Type
Classified
Faculty / Non-Faculty / Administration
Non-Faculty
Pay Band
GEN04
Level
Department
Upward Bound - Grants and Contracts
Job Purpose
The Office Manager for the College of Charleston Upward Bound program is responsible for the day-to-day clerical and administrative support for the program. This employee provides administrative support for a team of full and part-time personnel. Under limited supervision, coordinates routine and special projects required for the successful completion of program goals and objectives.
Minimum Requirements
High school diploma; some college preferred, and three years administrative/secretarial experience. Bachelors Degree given preference, may be substituted for work experience for the right candidate. Candidates with an equivalent combination of experience and/or education are encouraged to apply.
Required Knowledge, Skills and Abilities
High functioning knowledge of Windows 7 or above, and Microsoft Office: especially Word, Excel, Publisher and Outlook. Knowledge of /experience with Blumen software data program a strong plus. Strong oral and written communication skills. Must be able to multitask and prioritize in a quick, efficient manner.
Ability to establish good rapport with various segments of the college, the general public and the communities and schools targeted by the grant. Must be willing and able to work select weekends and travel occasionally. During annual performance reports and grant renewals overtime is often required.
Ability to problem-solve and manage a wide range of issues.
Ability to bend, stoop and lift up to 30 pounds, particularly for supply deliveries. Ability to walk about campus for various administrative duties.
Additional Comments Regarding Position
- Position is funded by federal grant monies from the U.S. Department of Education and contingent upon annual renewal.This is a temporary grant position exempt from grievance rights. This position is funded by other than State monies, continuation contingent on renewal of funding.
Employee will be provided opportunities to participate in TRiO professional development programs and trainings, some professional organizational fee are covered and other professional development opportunities.
Ideal candidate will enjoy engaging with students and building relationships in a mentoring capacity beyond immediate job description.
Candidate will engage fully in team building and culture, and willingly offer input and ideas for program needs, innovation and growth.
Special Instructions to Applicants
Salary is grant based; minimal flexibility and contingent upon renewal of grant in 2026-27
Please complete the application to include all current and previous work history and education. A resume will not be accepted nor reviewed to determine if an applicant has met the qualifications for the position.
Please complete the application to include all current and previous work history and education. A resume will not be accepted nor reviewed to determine if an applicant has met the qualifications for the position.
**Salary is commensurate with education/experience which exceeds the minimum requirements.
Offers of employment are contingent upon a successful background check.
All applications must be submitted online https://jobs.cofc.edu.
Salary
**$31,200 - $39,000
Posting Date
07/20/2026
Closing Date
08/07/2026
Benefits
- Insurance: Health/Dental/Vision
- Life Insurance
- Paid Leave: Sick/Annual/Parental
- Retirement
- Long Term Disability
- Paid Holidays
- Free CARTA Bus Service
- Employee Tuition Assistance Program (ETAP)
- Employee Assistance Program (EAP)
- Full Benefits Package – Click Here
Open Until Filled
No
Posting Number
2026111
EEO Statement
The College of Charleston is an equal opportunity employer and does not discriminate against any individual or group on the basis of sex, gender (including gender identity and/or expression), pregnancy, race, religion, color, national origin, age, disability, military or veteran status, sexual orientation, genetic information, and other classifications protected by applicable federal, state, and local laws. For more information, please visit eop.cofc.edu.
Job Duties
Activity
Ensures that all federal, state and campus forms are completed in a timely and professional manner, completes all hire forms for instructors, and student employees, and for staff and student travel.
Essential or Marginal
Essential
Percent of Time
10
Activity
Assists in the planning and coordination of extra-curricular activities, student/staff travel and annual programs for all components of Upward Bound.
Essential or Marginal
Essential
Percent of Time
10
Activity
Maintains an accurate record of all internal and external forms used for purchases or payments of student stipends and staff time sheets. Picks up, distributes student stipends and work with Director to monitor spent and unspent funds.
Essential or Marginal
Essential
Percent of Time
15
Activity
Prepares all routine and special correspondence, answers phones, receives and disseminates daily mail, intra-campus communications, coordinates program mailings. Coordinates/facilitates updates of UB website with Student Affairs Tech. Coordinator, with input and guidance from Director as needed.
Essential or Marginal
Essential
Percent of Time
15
Activity
Provides administrative support for instructors and other staff; copies, supply requests, and other needs as they occur.
Essential or Marginal
Essential
Percent of Time
15
Activity
Responsible for maintaining business and student files, manages prospective student files and coordinates new student intake and orientation with the school counselor.
Largely responsible for timely and accurate Blumen data entry.
Largely responsible for timely and accurate Blumen data entry.
Essential or Marginal
Essential
Percent of Time
20
Activity
Coordinates supply and service purchases and requests with Director in eProcure, with Travel Authorization, Expense Authorization and other required means.
Essential or Marginal
Essential
Percent of Time
15
Salary : $31,200 - $39,000