OCP - Project Manager – Sourcing & Contracts Policies

Short Description:

The District’s PASS Modernization Project is replacing its on-premises procurement system with a cloud solution. OCP seeks a Project Manager to support the PMO by managing procurement templates, policies, and procedures.

Complete Description:

• The district government’s PASS Modernization Project is replacing the existing on-premises procurement management system with a new state-of-the-art cloud solution. OCP seeks a Project Manager to support the Project Management Office (PMO) by overseeing the development and updating of procurement templates, policies, and procedures.
  
  
  

Roles & Responsibilities:

• Provide project planning activities, including:
• Developing, maintaining, and monitoring project schedules.
• Creating and maintaining project documents.
• Coordinating submissions of workstream weekly status reports.
• Developing PMO status reports and preparing status presentations using Microsoft PowerPoint.
• Reporting status to the PMO, project leadership, and organizational leadership.
• Organizing project artifacts in Microsoft Teams.
• Coordinate and contribute to the development and revision of procurement sourcing, contract, and related templates to reflect current policies, procedures, and legal requirements.
• Coordinate and contribute to the development and revision of procurement process and procedure documentation to ensure clarity and compliance with organizational and legislative policies.
• Collaborate with the PASS Modernization Project PMO, legal staff, OCP leadership, procurement staff, and other subject matter experts to gather information for template, policy, and procedure development.
• Facilitate workshops or meetings to obtain information needed for documentation or to determine documentation requirements.
• Ensure all documents meet legal requirements, regulatory standards, and adhere to OCP style guides and templates.
• Conduct ongoing reviews of existing documentation to identify areas for improvement.
• Produce high-quality documentation that is clear, consistent, accurate, and meets procurement industry standards.
• Maintain all documents in designated Microsoft Teams folders, ensuring they are organized, up-to-date, and easily accessible by procurement staff.
• Develop simple, understandable step-by-step job aids to support the implementation of new or revised templates and documents.
• Translate the strategic vision for templates, policies, and procedures into actionable plans, including:
• Project plans, resource alignment, training, communications, transformation management, change management, system integration testing, user acceptance testing, go-live preparations, and post-go-live support.
• Balance multiple priorities by coordinating workstream resources and monitoring activities to maintain PMO schedules, updating as necessary, and mitigating impacts to other workstreams.
• Leverage prior experience on large projects or significant segments of complex projects to:
• Analyze complex delivery dates and create innovative Microsoft Project schedules or Agile Scrum Roadmap Timebox schedules.
• Align schedules with organizations, stakeholder groups, functional workstreams, technology, methodology, tools, and solution components to deliver on time and within budget.
• Monitor progress to track milestones and report status.
• Oversee project scope and objectives, including managing RAID (Risks, Actions, Issues, and Decisions), change management, and communications processes.
• Organize and maintain all project artifacts in Microsoft Teams and SharePoint folders for team access.
• Participate in PMO, Steering Committee, and other project meetings, documenting discussions and decisions.
• Serve as a liaison to facilitate communication between the PMO, other project managers, and team members.
• Support the PMO in all aspects of the project.
  
  
  

Candidate Skills Matrix:

Following sections are to be filled by the candidate:

Skills | Required/Desired | No. of Years | How many years of experience candidate has?

Bachelor’s degree in English, communications, business, or a related field, or equivalent experience is required. | Required | 20 |

Expert proficiency in the Microsoft Office Suite (Word, Excel, PowerPoint) required. | Required | 16 |

Project management experience in technical writing or documentation management, with demonstrated writing and editing skills. | Required | 16 |

Demonstrated written and verbal communication skills, with the ability to clearly articulate messages and tailor documents for diverse audiences. | Required | 16 |

Proven leadership and decision-making skills managing a diverse team including onsite and virtual team members | Required | 16 |

Willing to work onsite 4 days a week | Required | |

PMP certification | Desired | 16 |

Experience or familiarity with contract law or procurement processes. | Desired | 16 |

Experience managing cloud ERP testing. | Desired | 5 |

Experience with Microsoft SharePoint and Teams | Desired | 8 |

Background check: 

• Extensive criminal history background check will be required. We cannot submit candidates with recent histories (go back seven years) of extensive driving, drug, robbery or any other illegal activity. Any criminal activity on the background check will eliminate the candidate from consideration.  If selected, please make certain that you inform all candidates that they will have to complete this criminal background check prior to starting. NATIONAL background checks are required; Federal background checks are NOT compliant under this contract. A national background check is a national criminal background check that pulls criminal records from State and County Courts in almost every US State.