OCP - Senior Technical Writer

Short Description:

OCP seeks a Senior Technical Writer for the PASS Modernization Project to develop and implement procurement templates, processes, documentation, training job-aids, and presentation materials for a new cloud-based procurement system.

Complete Description:

• The district government’s PASS Modernization Project is replacing the existing on-premises procurement management system with a new state-of-the-art cloud solution. OCP seeks a Senior Technical Writer to support the development and implementation of:
• Revised procurement system templates, processes, and procedures
• Procurement-related documentation
• Training materials such as job-aids
• Presentation materials
  
  
  

Roles & Responsibilities

• Develop and revise procurement sourcing, contract, and related templates to reflect current policies, procedures, and legal requirements.
• Develop and revise procurement process and procedure documentation to ensure clarity and compliance with current organizational and legislative policies.
• Coordinate and collaborate with the PASS Modernization Project PMO, legal, procurement staff, and other subject matter experts to gather necessary information to support document content development.
• Facilitate workshops or meetings to obtain information needed to complete documentation or to determine documentation requirements.
• Coordinate and collaborate with legal and other departments to ensure all documents meet legal requirements and regulatory standards.
• Ensure all documentation adheres to OCP established style guides and templates.
• Conduct ongoing reviews of existing documentation to identify areas for improvement.
• Produce quality documentation that is clear, consistent, appropriate, accurate, and meets procurement industry standards.
• Organize and maintain documents in designated Microsoft Teams folders, ensuring all documentation is up-to-date and easily accessible by procurement staff.
• Develop simple, understandable step-by-step job-aids to support the implementation of new or revised templates or other documents.
  
  
  

Candidate Skills Matrix:

Following sections are to be filled by the candidate:

Skills | Required/Desired | No. of Years | How many years of experience candidate has?

Bachelor’s degree in English, communications, business, or a related field, or equivalent experience | Required | 15 |

Proficiency in the Microsoft Office Suite (Word, Excel, PowerPoint) | Required | 11 |

Technical writing or documentation management with demonstrated writing and editing skills required. | Required | 11 |

Demonstrated written and verbal communication skills with the ability to clearly articulate messages to a variety of audiences. | Required | 11 |

Demonstrated ability to collaborate with others, work independently, and manage multiple projects simultaneously. | Required | 11 |

Experience or familiarity with contract law or procurement processes is desired. | Desired | 11 |

Willing to work onsite 4 days a week | Required | |

Background check: 

• Extensive criminal history background check will be required. We cannot submit candidates with recent histories (go back seven years) of extensive driving, drug, robbery or any other illegal activity. Any criminal activity on the background check will eliminate the candidate from consideration.  If selected, please make certain that you inform all candidates that they will have to complete this criminal background check prior to starting. NATIONAL background checks are required; Federal background checks are NOT compliant under this contract. A national background check is a national criminal background check that pulls criminal records from State and County Courts in almost every US State.