OCP - Project Manager Change Management and Training

Short Description:

OCP seeks a Project Manager to support the PMO in the District’s PASS Modernization Project, replacing the on-prem procurement system with a cloud solution. Role focuses on change management and training.

Complete Description:

The district government’s PASS Modernization Project is replacing the existing on-premises procurement management system with a new state-of-the-art cloud solution. OCP seeks a Project Manager to support the Project Management Office (PMO) by overseeing change management and training.

Responsibilities

• Plan and manage project activities, including developing, maintaining, and monitoring schedules; creating and organizing project documents; coordinating weekly status reports; preparing PMO status reports and presentations; and maintaining project artifacts in Microsoft Teams.
• Develop change strategies and project plans aligned with OCP and District goals, ensuring changes achieve desired outcomes.
• Coordinate stakeholder engagement, clearly and consistently communicating the vision and goals of the changes.
• Create and manage change management and training plans and schedules that align with the overall project timeline.
• Assess change impacts on business processes, OCP staff, client agencies, vendors, and stakeholders.
• Identify potential resistance to change and develop mitigation strategies.
• Work with PMO and project managers to ensure team members have the knowledge and skills to support stakeholders during adoption.
• Monitor change and training progress, measure effectiveness, and implement corrective actions as needed.
• Support embedding change into OCP and District culture, policies, and operations beyond initial implementation.
• Translate strategic vision into actionable plans, including resource alignment, training, communications, testing, go-live preparations, and post-go-live support.
• Coordinate workstream resources, monitor activities, and update schedules to maintain alignment with PMO timelines.
• Leverage experience on large or complex projects to:
• Analyze delivery dates and create innovative Microsoft Project schedules or Agile Scrum roadmaps.
• Align schedules with stakeholders, workstreams, technology, and methodology to deliver on time and within budget.
• Track milestones and report progress.
• Oversee project scope and objectives, including RAID (Risks, Actions, Issues, Decisions), change management, and communications processes.
• Maintain organized project documentation in Microsoft Teams and SharePoint.
• Participate in PMO, Steering Committee, and other meetings, document discussions and decisions.
• Serve as liaison between PMO, project managers, and team members.
• Provide comprehensive support for all PMO activities.
  
  
  

Candidate Skills Matrix:

Following sections are to be filled by the candidate:

Skills | Required/Desired | No. of Years | How many years of experience candidate has?

Bachelor’s degree in Change Management, IT, communications, business, or a related field, or equivalent experience is required. | Required | 20 |

Expert proficiency in the Microsoft Office Suite (Word, Excel, PowerPoint) | Required | 16 |

Managing change management initiatives, with strong written communication skills. | Required | 16 |

Experience with Agile Scrum project management methodology, including sprints and roadmaps. | Required | 16 |

Proven leadership and decision-making skills managing a diverse team including onsite and virtual team members | Required | 16 |

Demonstrated written and verbal communication skills with the ability to clearly articulate messages to a variety of audiences. | Required | 16 |

Willing to work onsite 4 days a week | Required | |

PMP certification | Desired | 16 |

Microsoft SharePoint and Teams | Desired | 8 |

Background check: 

• Extensive criminal history background check will be required. We cannot submit candidates with recent histories (go back seven years) of extensive driving, drug, robbery or any other illegal activity. Any criminal activity on the background check will eliminate the candidate from consideration.  If selected, please make certain that you inform all candidates that they will have to complete this criminal background check prior to starting. NATIONAL background checks are required; Federal background checks are NOT compliant under this contract. A national background check is a national criminal background check that pulls criminal records from State and County Courts in almost every US State.