OCP - Change Management Specialist

Short Description:

OCP seeks a Change Management Specialist for the PASS Modernization Project, replacing the current procurement system with a state-of-the-art cloud solution. This role drives adoption, communication, training, and minimal disruption

Complete Description:

• The District Government’s PASS Modernization Project is replacing the existing on-premises procurement management system with a new state-of-the-art cloud solution. The Office of Contracting and Procurement (OCP) seeks a Change Management Specialist who will play a key role in the change management process. This role involves:
• Aligning changes with organizational goals
• Assessing the impact of new system processes
• Facilitating communication among stakeholder groups
• Scheduling training and providing support to ensure smooth adoption
• Emphasizing minimal disruption to existing work while maintaining the project schedule
  
  
  

Roles & Responsibilities:

• Apply a structured methodology to support change management activities based on experience with change management principles, methodologies, and tools.
• Leverage change management processes and tools to assist in creating a plan and strategy that supports adoption of changes required by the project.
• Support the design, development, delivery, and management of key communications to project stakeholders.
• As directed by the OCP Change Manager, assess change impact by conducting impact analyses, evaluating change readiness, and identifying key stakeholder groups.
• Support training efforts by providing input, documenting requirements, scheduling sessions, and assisting with the design and delivery of training programs.
• Contribute to the creation of core change management plans, including stakeholder communication plans and training plans.
• Participate in organizational redesign efforts, including defining new roles and responsibilities and updating policies and procedures as needed.
• Coordinate change management initiatives with the OCP Change Manager, other team members, and the PMO.
• Track and report issues to the OCP Change Manager and, as directed, support entries in the project’s Risk, Actions, Issues, and Decisions (RAID) log.
• Use videoconferencing tools to conduct meetings, workshops, and communication briefings.
• May participate in or manage the creation of change-related communication videos.
• Organize and maintain documents in designated Microsoft Teams folders, ensuring all documentation is current and easily accessible to procurement staff.
• Develop clear, step-by-step job aids to support the implementation of new or revised processes.
  
  
  

Candidate Skills Matrix:

Following sections are to be filled by the candidate:

Skills | Required/Desired | No. of Years | How many years of experience candidate has?

Bachelor’s degree in Change Management, Communications, business, or a related field, or equivalent experience is required. | Required | 20 |

Proficiency in the Microsoft Office Suite (Word, Excel, PP). | Required | 16 |

Change management documentation with demonstrated writing and editing skills | Required | 16 |

Demonstrated communication skills, both written and verbal, with the ability to clearly articulate messages and target documents to a variety of audie | Required | 16 |

Demonstrated ability to collaborate with others, work independently, and manage multiple projects simultaneously. | Required | 16 |

Willing to work onsite 4 days a week | Required | |

Experience or familiarity with contract law or procurement processes is desired. | Desired | 16 |

Background check: 

• Extensive criminal history background check will be required. We cannot submit candidates with recent histories (go back seven years) of extensive driving, drug, robbery or any other illegal activity. Any criminal activity on the background check will eliminate the candidate from consideration.  If selected, please make certain that you inform all candidates that they will have to complete this criminal background check prior to starting. NATIONAL background checks are required; Federal background checks are NOT compliant under this contract. A national background check is a national criminal background check that pulls criminal records from State and County Courts in almost every US State.