Recruitment Coordinator

We are seeking a highly organized and detail-oriented Recruitment Coordinator to support the Talent Acquisition team by coordinating recruitment activities, generating employment offer letters, and scheduling interviews. This role plays a key part in ensuring a seamless hiring experience for candidates and internal stakeholders by managing high-volume recruitment coordination with accuracy, efficiency, and professionalism.

Key Responsibilities

• Generate and distribute employment offer letters using standardized templates in Workday.
• Coordinate and schedule interviews between candidates, recruiters, hiring managers, and interview panels.
• Manage a high volume of offer letters and interview requests while meeting established service-level timelines.
• Utilize Microsoft Word templates stored in SharePoint to prepare accurate offer documentation.
• Maintain recruitment trackers, forms, and hiring data using Microsoft Excel.
• Send interview invitations, calendar bookings, and candidate communications through Microsoft Outlook.
• Review offer letters for accuracy and completeness before distribution.
• Coordinate with recruiters, Talent Cycle teams, hiring managers, and other internal stakeholders throughout the hiring process.
• Monitor recruitment activities and proactively resolve scheduling conflicts or documentation issues.
• Prioritize multiple requests in a fast-paced, high-volume recruitment environment.
• Maintain confidentiality of candidate information and recruitment documentation.
• Provide administrative and operational support to ensure an efficient end-to-end recruitment process.

Required Technical Skills

• Workday – Generate and process offer letters and support recruitment activities.
• Microsoft Word – Prepare and edit offer letter documentation.
• Microsoft Excel – Maintain recruitment trackers, forms, and hiring data.
• SharePoint – Access and manage offer letter templates and recruitment documents.
• Microsoft Outlook – Schedule interviews and communicate with candidates and stakeholders.

Required Qualifications

• Bachelor's degree or equivalent combination of education and experience.
• Strong attention to detail and commitment to accuracy.
• Excellent organizational and multitasking skills.
• Ability to prioritize competing deadlines in a high-volume environment.
• Strong written and verbal communication skills.
• Proactive problem-solving skills with a positive, team-oriented attitude.
• Willingness to learn and adapt to changing priorities.
• Ability to build strong working relationships with recruiters, hiring managers, Talent Cycle teams, and candidates.
• Experience handling confidential information with professionalism and discretion.

Preferred Qualifications

• Previous experience in recruitment coordination, talent acquisition support, HR administration, or a similar coordination role.
• Experience working in a high-volume recruitment or HR environment.
• Strong customer service and stakeholder management skills.
• Ability to work independently while collaborating effectively across teams.

Pay Rate: $26.00/Hr

Benefits:

The Company offers the following benefits for this position, subject to applicable eligibility requirements: medical insurance, dental insurance, vision insurance, 401(k) retirement plan, life insurance, long-term disability insurance, short-term disability insurance, paid parking/public transportation, (paid time , paid sick and safe time , hours of paid vacation time, weeks of paid parental leave, paid holidays annually - AS Applicable)

AI Disclosure:

We may use AI-enabled and/or automated tools to support parts of our recruitment process, including application screening, interview scheduling, and candidate communications. These tools are used to enhance consistency and efficiency. All hiring decisions involve human review and are not based solely on automated processing.

About Us:

Collabera is a leading Digital Solutions company providing software engineering solutions to the world’s most tech-forward organizations. With more than 25 years of experience, we have hired over 17000 employees across 60 offices globally and currently place 10000 professionals annually to support critical IT engagements at more than 500 client sites, 80% being the Fortune 500.

With Collabera, you

• Will get to work on numerous challenging and exciting projects, including UI/UX transformation, Blockchain, AI/Data Science, Cloud migrations, Cyber-Security and Engineering.

• At Collabera you have 80% chances of project extension or redeployment to other clients

• Will have endless opportunities to learn new technologies through our inhouse Training arm – Cognixia.