What are the responsibilities and job description for the Program Coordinator position at COGENT Infotech?
Title: Program Coordinator
Location: White Plains, NY (Hybrid - 3 days Onsite)
Duration: 12 months contract
About Cogent Infotech
At Cogent Infotech, we believe in creating opportunities that empower individuals and transform organizations. With over 23 years of excellence in consulting and talent solutions, we pride ourselves on building inclusive workplaces and driving innovation in everything we do. Our diverse teams bring unique perspectives to help deliver cutting-edge solutions to global clients across both public and private sectors.
Position Summary
This role is responsible for coordinating the department of Environmental Justice’s (EJ) program activities and will be part of an existing team of EJ coordinators and program managers who are responsible for raising awareness of programs and initiatives. Candidate must be willing to travel throughout NY State and work outside normal business hours for events.
Key Responsibilities
- Assist with all aspects of event logistics, including venue selection, vendor management, attendee travel, and onsite coordination, to ensure flawless execution on event day.
- Maintain & coordinate calendars, manage attendee lists, prepare name badges and conference materials, and manage event registrations.
- Supporting communication with community partners, vendors, local organizations, and internal staff.
- Process event-related invoices, update registration reports, and maintain accurate records for post-event evaluation.
- Track and update internal spreadsheets and documents related to program/event metrics and budget tracking.
- Assist in procurement activities including purchase requisitions.
- Coordinate catering and giveaway orders to support educational programs.
- Support collection, organization and disbursement of promotional and collateral materials.
- Prepare space for in-person events, coordinate with AV team, facilities.
- Support preparation of written reports & presentations for management.
- Works in a flexible role that requires pivoting across priorities and managing diverse tasks as needed.
Required Qualifications and Skills
- Associate or Bachelor's degree.
- Minimum 2 years of business experience.
- Highly effective verbal, written & presentation skills.
- Proficiency in Microsoft Office Suite applications including Word, Excel, and PowerPoint.
- Strong interpersonal skills, with the ability to work in diverse communities, understanding ethnic, social and economic issues.
- High degree of motivation, with the ability to handle competing priorities, while demonstrating a high level of attention to detail.
- Ability to undertake travel, weekend and evening work to coincide with community events and workshops.
- Experience in community outreach is preferred.
- Ability to carry materials to and from events.
- Proficient in data analytics & GIS.
- Travel expectation up to 50% for in-person programming and event execution.
Equal Opportunity & Inclusion Statement
Cogent Infotech is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment where everyone feels welcome and valued. We encourage applications from individuals of all backgrounds, identities, abilities, and experiences. If you’re excited about this role but don’t meet every requirement, we still encourage you to apply
Application Process
Please submit your resume and a short cover letter through our online portal. Our process includes an initial resume review, a virtual interview, and a short technical assessment. If you need accommodations, feel free to inform us—we are happy to assist.
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