Proposal Coordinator

Job Title: Proposal Coordinator

Location: Rancho Cordova, CA (In-Person– 4 days onsite)

Employment Type: Full-time

Pay Range: $75,000-$85,000 /yr

Who We Are

Clutch is an award-winning, certified women-owned business that works to match organizations with resources they dream about. Clutch elevates its employees by building on their strengths and promoting work-life balance. Our team of professionals support one another to continuously become the best versions of themselves; truly living out the Clutch core values of connection, optimism, drive, evolve, and curiosity. 

Overview of Opportunity

The Proposal Coordinator plays a pivotal role in managing the tactical and operational components of Clutch’s proposal development process. This role gathers information, provides technical and persuasive writing that effectively communicates Clutch’s expertise, edits complex documents, and coordinates with cross-functional teammates to ensure content is complete, accurate, and maximizes business opportunities. The Proposal Coordinator leads both lead generation and active pursuits in support of business goals. The Proposal Coordinator is articulate, has excellent written communication skills, task tracking and management skills, and can work under pressure to meet established deadlines. The position requires strong organization, creativity, and consistency, and is detail-oriented.  

What You'll Do

Opportunity Identification & Capture

Monitor and assess active and upcoming opportunities across platforms to support timely, strategic pursuits

• Conduct preliminary research and support bid/no-bid decisions and early capture efforts
• Identify potential partners, funding sources, and emerging government initiatives
• Track policy and industry trends to inform growth strategy
• Coordinate with internal teams to intake, evaluate, and prioritize opportunities aligned with organizational goals

Proposal Management & Delivery

• Lead the full proposal lifecycle from intake through submission, ensuring compliance with federal, state, and local requirements
• Develop proposal plans, schedules, review cycles, and submission logistics
• Prepare clear proposal summaries outlining requirements, evaluation criteria, risks, and decision points
• Manage proposal documentation, templates, resumes, and content libraries
• Track proposal status, maintain visibility across teams, and analyze outcomes to drive continuous improvement
• Oversee final packaging, signatures, and submission (digital and physical, as needed)

Writing, Editing & Content Development

• Draft, edit, and format proposal content including technical narratives, past performance, resumes, and budgets
• Translate complex subject-matter input into clear, compelling, and compliant responses
• Ensure content aligns with brand voice, evaluation criteria, and strategic positioning
• Enhance proposal quality through improved layouts, visuals, and storytelling

Collaboration & External Engagement

• Partner cross-functionally with internal teams, leadership, and external stakeholders to deliver cohesive proposals
• Communicate confidently with senior leaders and partners to gather input and keep efforts moving forward
• Support partner coordination and proposal contributor training
• Serve as a subject matter expert on proposal strategy, writing best practices, and compliance

This may be a great fit for you if you have...

• 3 years of experience in government proposal development, technical writing, or related work.
• Excellent writing, editing, formatting, and conceptual storytelling abilities, with demonstrated creativity in proposal design and content structuring.
• Superior research skills and experience supporting lead generation, capture activities, or opportunity analysis.
• Demonstrate exceptional attention to detail, ensuring accuracy, completeness, and compliance.
• Familiarity with procurement platforms and websites used for opportunity identification and lead management.
• Expertise in Microsoft Word, Canva, and Adobe Creative Suite
• Comfort and ability to apply AI tools to improve proposal content and streamline workflows.
• Highly skilled in time management with the ability to coordinate across multiple teams and manage multiple projects simultaneously.
• Strong leadership, problem-solving skills, and adaptability in a fast-changing environment.
• Experience with CRM and project management tools (e.g., Monday.com) and a demonstrated ability to learn new systems and processes quickly.

Physical Requirements

• Works in-person at least four days per week. 
• Ability to operate standard office equipment such as computer, calculator, keyboard, mouse, printer, and phone. 
• May occasionally need to bend, squat, and lift up to 20 pounds. 

Why Us?

• Meaningful work with a people-first approach. 
• We believe in an optimistic, positive culture that connects good people with good work. 
• We provide continuous growth and development opportunities.  
• We offer benefits packages that include Health, Dental, Vision, and Life Insurance along with a 401K option.  
• Generous paid time off, including 11 holidays

Our Commitment

Inclusion and diversity are fundamental to our culture and core values. We have an unwavering commitment to diversity with the aim that every one of our people has a full sense of belonging within our organization. As a business imperative, every person at Clutch has the responsibility to create and sustain an inclusive environment.

Equal Employment Opportunity Statement

Clutch is an Equal Opportunity Employer. We believe that no one should be discriminated against because of their differences, such as age, disability, ethnicity, pregnancy, gender, gender identity and expression, religion or sexual orientation.

All employment decisions shall be made without regard to age, race, creed, color, religion, sex, national origin, ancestry, disability status, veteran status, sexual orientation, gender identity or expression, genetic information, marital status, citizenship status or any other basis as protected by federal, state, or local law.

Clutch is committed to providing veteran employment opportunities to our servicemembers.

Accommodation Statement

Clutch is committed to providing equal employment opportunities for persons with disabilities or religious observances, including reasonable accommodation when needed. If you are hired by Clutch and require accommodation to perform the essential functions of your role, you will be asked to participate in our reasonable accommodation process. Accommodations made to facilitate the recruiting process are not a guarantee of future or continued accommodations once hired.

If you would like to be considered for employment opportunities with Clutch and have accommodation needs for a disability or religious observance, please send us an email or speak with your recruiter.

Other Employment Disclaimers

Employment with Clutch is for no specified period of time. Employment with Clutch is “at-will,” meaning that either the employee or the company may terminate employment at any time and for any reason, with or without cause. Although job duties, title, compensation, and benefits, as well as Clutch’s personnel policies and procedures, may change from time to time, nothing in this disclaimer or any policy of Clutch shall be interpreted to conflict with or to eliminate or modify in any way, the at-will employment status of Clutch employees.

Job descriptions typically change over time as requirements and employee skill levels change. Supervisors may revise and/or add duties to reflect these changes. Clutch retains the right to change or assign other duties to this position.

Applicants for employment in the US must have work authorization that does not now or in the future require sponsorship of a visa for employment authorization in the United States.

Clutch participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the United States. For more information about E-Verify, please go to www.dhs.gov/e-verify.