Proposal Coordinator

United Engineering Resources, Inc. (UER) is the parent company that oversees well-established geotechnical engineering, construction inspection, and material testing firms, MatriScope Engineering Laboratories and Signet Testing Laboratories. With a rich history spanning 50 years, we have earned a stellar reputation in Northern and Central California for our unwavering commitment to exceptional service in the A/E/C industry. Our proactive project management approach, innovative practices, and adherence to traditional values have set us apart.

Currently, we have an exciting opportunity for a Proposal Coordinator at our corporate headquarters, conveniently located in Downtown Sacramento, CA. This role offers a unique chance to join our dynamic team and contribute to our ongoing success.

At UER, our employees are united by a shared commitment to excellence, guided by a set of core practices and values. These values form the foundation of our business activities, upholding the highest standards of integrity, trust, ethics, and privacy.

We take pride in cultivating a dynamic, collaborative workplace where teamwork thrives and strategic plans drive long-term, sustainable growth across our core markets in Northern California. This is especially true of our small but mighty Marketing and Business Development team.

The following opportunity comes with a path towards major career development beginning in marketing/sales support.

THE TEAM:

The marketing team at our company is a dynamic group that combines the excitement of a startup with the stability of an established company. Our significant growth in recent years has led to prestigious projects like the Golden 1 Center, AirBnB Headquarters, NorthStar Resort, and most recently, the new California Tower at UC Davis Health. This fast-paced environment presents ample opportunities to showcase your marketing skills, take on additional responsibilities, and expand your professional skill set while growing more comfortable in the construction industry.

We understand the importance of maintaining a healthy work-life balance, and while we work diligently to meet demand, we also prioritize team well-being. We organize interesting events, games, team lunches, and foster a fun group dynamic to ensure a positive work environment.

Joining our marketing team means being part of an exciting and vibrant team that encourages personal and professional growth. Here, you can prove yourself, contribute to high-profile projects, and advance your career in a supportive and engaging environment.

POSITION OVERVIEW:

Under the Supervision of the Director of Marketing & Communications, this position will be responsible for:

· Lead the coordination and production of proposal responses from short form sales letters & estimates to detailed Request for Proposal and Qualification (RFP/RFQ) packages.

· Perform detailed analysis of RFP/RFQ/RFI documents to assess requirements and develop compelling proposal narratives that demonstrate our value proposition.

· Facilitate proposal kickoff sessions, strategic messaging, design, and creative writing for all levels of pursuits.

· Format proposals using Adobe InDesign in line with brand standards and client expectations.

· Assure bid lists, public agencies vendor lists, City/County Building Dept Approved Special inspection lists are current.

· Maintain and update proposal content libraries, resumes, project sheets, narratives and statistics.

· Ensure proposals meet all client requirements, are error-free, and submitted on time.

· Utilize the Client Resource Management database (Salesforce) including maintenance of lead tracking, contacts, clients, and proposals.

· Assist in the development of interview presentations and collateral materials.

REQUIREMENTS:

· Detail-oriented and highly organized with strong prioritization and time management skills.

· Proactive and eager to learn, with a collaborative mindset to work effectively within a team.

· Demonstrated ability to thrive in a fast-paced and dynamic team environment, meeting critical deadlines even under pressure.

· Self-motivated and resilient, able to take initiative by driving projects forward with determination.

· Hardworking, focused, and consistently putting the effort in to achieve results and contribute to team success.

EDUCATION / EXPERIENCE:

· Bachelor's degree in Marketing, Public Relations, Communications, Graphic Design or demonstrated equivalent experience

· Proficient in Adobe InDesign and Microsoft (Word, Excel, Outlook, Teams)

· Prior experience with the RFP/RFQ process and proposal coordination (preferred)

· Familiarity with A/E/C industry (preferred)

· Strong writing, editing, and proofreading skills.

· Graphic design or layout experience.

· 2-5 years of relevant experience