What are the responsibilities and job description for the Minutes/ Documents Specialist position at Clerk of the Circuit Court & Comptroller, Palm Beach County?
Do you have a passion for serving your community? If so, a career in local government could be your calling!
The Clerk of the Circuit Court & Comptroller is seeking two (2) well-organized, detail-oriented professionals who likes the challenge of variety and possesses excellent time management skills to join our team as a Board Meetings Specialists. We have one vacancy in each of the areas listed below:
Minutes
The Board Meetings Specialist assigned to the minutes area will ensure that every voice, every vote, and every decision is documented for the community. You will bridge the gap between government action and public understanding. This position attends county commissioner meetings, captures notes, prepares and distributes official minutes.
Documents
The Board Meetings Specialist assigned to the documents area will play a key role in preserving the public record. You will fulfill record requests, process meetings documents, and ensure the accuracy of county files that shape our community’s history.
This position is eligible to participate in our pay progression plan. This plan affords the selected candidate the opportunity to earn pay increases in phases through demonstrating increased proficiencies and cross training in multiple functional areas of the Board Services department. This position is also eligible for a 3% increase upon completion on the introductory period.
Why join our Clerk family? Because our Clerk family is our top priority! Total Compensation packages include:
- Generous paid time off and 17 paid holidays – yes you read that right!
- Superior health care plans with lower costs to you
- Retirement choices through the Florida Retirement System and deferred compensation plan
- Award-Winning Wellness Program that gives employees incentives, tools, social support, and strategies to adopt and maintain a healthy lifestyle
- Tuition Reimbursement
- Qualifying employer for Public Service Loan Forgiveness
FUNCTIONS SPECIFIC TO MINUTES
Attends onsite and offsite Board of County Commissioners (BCC) and Committee meetings to take roll call and document discussions, votes, and motions; facilitates and communicates with the chair during televised meetings and various other meetings regarding actions or non-actions of the Board; sets up and dismantles recording equipment and laptop.
Records the minutes of various BCC and Committee meetings using a laptop computer and recorder; typing extensive notes; creates preliminary minutes (shell); creates/condenses minutes of the various meetings for the official, permanent record; identifies and labels contents of audio recordings of meetings.
Writes clear, concise minutes of the meetings attended for review and approval by the respective government body.
FUNCTIONS SPECIFIC TO DOCUMENTS
Processes meeting documents, including within the OnBase system and its established workflows (scanning/sweeping/indexing).
Performs research and completes record requests and distributes to requesting party.
Performs quality assurance of county meeting documents and files all documents for the permanent record.
High school diploma (or GED), supplemented by three (3) years of recent and relevant experience; some vocational or college courses preferred; or an equivalent combination of education, training and experience.
Note: Vacancy postings may be cancelled at any time based on business needs. Applicants who have applied will be notified of cancellations.
The Clerk of the Circuit Court & Comptroller is an Equal Opportunity Employer and a Drug-Free Workplace. Depending on the position, candidates are subject to drug screening, a physical and a background check as a condition of employment. Certain service members and veterans, and the spouses and family members of such service members and veterans, receive preference and priority, and that certain service members may be eligible to receive waivers for postsecondary educational requirements, in employment by the state and its political subdivisions and are encouraged to apply for the positions being filled. Pursuant to Florida Statute 295, Section 09 (b) and (c), Veterans’ Preference promotion preference shall apply to a person who was a veteran when employed by the state or its political subdivision and who was recalled to extended active duty and shall apply only to a veteran's first promotion after reinstatement or reemployment, without exception. The Clerk of the Circuit Court & Comptroller’s Office values the service veterans and their family members have given to our country and that the Clerk’s office supports the hiring of returning service members and military spouses. To claim preference, an applicant must complete and upload both the Veterans’ Preference Claim Form and required documentation prior to the position’s posted closing date. Hiring decisions are based on qualified candidates’ non-numerical assessments and numerical assessments, which include interviews. If an applicant claiming veterans’ preference for a vacant position is not selected, they may file a complaint with the Florida Department of Veterans' Affairs (DVA), 11351 Ulmerton Road, Suite 311, Largo, FL 33708. If an applicant seeking veterans’ preference in employment in the state of Florida is not selected for the position and is so notified, they must file their complaint with the DVA within 60 calendar days from the date the applicant is notified.
Salary : $19
